SAP Knowledge Base Article - Public

2857714 - Creating employee, maintaining employee data, and required authorizations in SAP S/4HANA Cloud

Symptom

  • When creating a purchase requisition (PR) using the app Create Purchase Requisitions, some errors related to authorizations are being raised.
  • In the case of Guided Buying Capability with SAP Ariba Buying (2NV), when the S4HanaUserIdentifierInAriba is set to 2 in Ariba Guided Buying, the requisition currently fails in SAP S/4HANA Cloud, since the External Business Partner ID has not been created as an employee in the SAP S/4HANA Cloud system.

Environment

S/4 HANA Cloud

Cause

The user does not have the proper authorizations or the user is not linked to an Employee (BUP003 role of the Business Partner).

Resolution

If the issue is related to the authorization, please go to the tile "Maintain Business Roles" and confirm wether the user has the enough authorizations. All the documentation is accesible via the documentation for the Identity and Access Management.

If the user is not linked to an Employee, the workflow to create the Purchase Requisition will not work. Hence, it is necessary to create the Employee, for example via Import Employee App. Further details about how to maintain employee data in S/4 HANA Cloud in this KBA: 2646803 - How to maintain employees data in an S/4HANA Cloud

See Also

2750572 - Authorization issue on "Create Purchase Requisitions" app

2602156 - Manage workflow for purchase requisition

Keywords

IEMPLOYEE, PR. , KBA , MM-FIO-PUR-REQ-SSP , Fiori UI for Self Service Procurement , CA-HR-S4 , Cross-Application HCM Objects in S/4HANA , MM-FIO-PUR-REL , Fiori UI for Purchasing Approval , How To

Product

SAP S/4HANA Cloud all versions