2858457 - How to prevent candidates that have not accepted Data Privacy to display in any Candidate Search - Recruiting Management

As Part of 2019Q4 release, the recruiting module has been enhanced to provide the option for the customer to hide candidates from the searches if they have not accepted at least ONE Data Privacy Statement.

This article will explain how to enable such feature and what is the expected behaviour.

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SAP SuccessFactors Recruiting Management

Pre Requisites:

There will be a checkbox in Manage Recruiting Settings that need to be enabled. However, in order to make this option available the instance needs to be using DPCS 2.0 and there are two options that needs to be enabled in provisioning:

• Provisioning > Edit Candidate Privacy Options > Data Privacy Settings >  Enable external data privacy agreement set up, and require acceptance on external candidate registration (requires Version 11 UI framework (ULTRA))
• Provisioning > Edit Candidate Privacy Options > Data Privacy Settings > Enable internal data privacy agreement set up(requires Version 11 UI framework (ULTRA))

Attention: Once the above checkboxes are enabled, you will not be able to disable. Contact your implementation partner and discuss the possible effects of enabling those features.

How to Enable:

Once the prerequisites are met, you can navigate to Manage Recruiting settings > General Data Privacy Settings and enable the checkbox: Allow Recruiting users to access candidate information if they have accepted one of the versions of the Data Privacy Consent Statement

Behavior after enabling the feature:

After enabling such feature, all the candidates that have never accepted at least ONE Data Privacy will not appear for the candidate name search, candidate basic search or any talent pool this candidate has been added.

If the candidate accepts at least one version of the data privacy or the recruiter accept the data privacy on behalf of the candidate using "Set DPCS Statement Status" the candidate will become available again.

If you add a candidate to a talent pool and this candidate has never accepted any Data Privacy, once you turn this feature on you will see a message in the talent pool informing that a candidate has not accepted the Data Privacy.

"You cannot view some candidates in this talent pool because of the restricted visibility setting on their profile, or the candidate has not accepted the Data Privacy Consent Statement"

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RCM-66975, DPCS + Candidate Search , KBA , LOD-SF-RCM-CAN , General Candidate Issues (not Offers, not Profiles) , How To