SAP Knowledge Base Article - Public

2862379 - How To Work With Invoice Runs


Invoices are created, either manually or as part of an invoice run, for the delivery of products or the provision of services and are used for charging customers. They result from predecessor documents such as sales orders, service orders, and service confirmations. It is also possible to create manual invoicing documents such as manual invoice, credit memo, and down payment requests without reference to preceding business transaction documents outside Customer Invoicing.

Regarding Scheduled Invoice Requests, every night, a regular job automatically runs and checks the invoice dates. Per default the horizon taken into consideration is three days before the invoice date. This job creates scheduled invoice requests for the scheduled invoice dates. This is also a run in the system.


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There's no previous configuration on Scoping Questions or Activities.

How to create an Invoice Run:

  1. Go to the Customer Invoicing work center.
  2. Go to the Invoice Runs view.
  3. Click on New button, then, Invoice Run.
  4. Under General Data, enter the general data used to identify the invoice run.
  5. In the Run ID field enter the run ID.
  6. In the Run Description filed enter the run description.
  7. Under Split By, you can select how the invoice documents shall be split up.
  8. Under Invoice Properties, you can define how the invoice documents shall be processed.
  9. Enter the Invoice Date Offset to calculate the dates for your invoice documents.
  10. Select the Automatic Release checkbox to automatically release the invoice document to financials.
  11. Under Selection Criteria, you can set a Date Offset and filter for Accounts, Sellers, and Preceding Documents by using search patterns.
  12. Click on Save button.
  13. To activate the invoice run, click Actions and select Set To Active.
  14. Under Execution Details, you can view the invoices created and the exceptions generated in an invoice run.

In the Invoice Runs view of the Customer Invoicing work center you can monitor the status of invoice runs and where required start a run before the scheduled time. 
The job log accurately records the transactions that occurred during an invoice run and you can use the job log to track the invoices that were created.

See Also

Help Document: Invoice Runs Quick Guide

2882151 - What is the Difference Between Date Offset and the Invoice Date Offset in the Invoice Run

2773173 - Invoice Run not Releasing all Documents

2599524 - Invoice Run Is Too Slow

2844565 - How to Influence the Creation of a Scheduled Invoice Request

2852410 - How Option 'Down Payment Transfer' Works in Invoice Run

2040974 - Invoice Run is not Working as Expected

2785060 - Invoice is not created by the Invoice Run for an Invoice Request with a Down Payment assigned

2756651 - Invoice Run Takes a Long Time to Process or Finishes not Capturing all Expected Invoice Requests

1672913 - Customer Invoicing Run Does Not Create any Invoices for Third-Party Scenarios

1892909 - Customer Invoice Has Not Been Created for the Contract Even though the Invoice Run Has Been Executed Successfully

1919425 - The Customer Invoicing Run Does Not Create any Invoice for a Sales Transaction Which is a Third-Party Scenario

2699123 - Migrated Invoices are not Considered in Invoice Summary Runs

2707172 - How to Manually Trigger a Scheduled Invoice Request for a Sales Order

2712121 - Provision Date is Not Working as Expected in Invoice Run


Invoice Run ; Schedule Invoice ; Job ; Runs , KBA , AP-CI-CI , Customer Invoice , AP-CI-CIR , Customer Invoice Request , How To


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