SAP Knowledge Base Article - Public

2866505 - How to set Crystal Reports to not save data with the report by default?

Symptom

  • When saving a report, it always save it with data.
  • The option "Save Data with Report" is set by default in Crystal Reports.
  • How to set Crystal Reports to not save data with report by default?

Environment

  • SAP Crystal Reports 2016
  • SAP Crystal Reports 2020
  • SAP Crystal Reports 2025 

Reproducing the Issue

  1. In Crystal Reports, create a report off any data source.
  2. When saving the report, it save it with data.
  3. To not save the report with data, uncheck the option "Save Data with Report" under the menu "File"
      
    Save Data With Report - 01.png
      
    How to set this option to be unchecked by default, so it does not save the report with data.

Cause

  • The option "Save Data with Report" is set by default when installing Crystal Reports. 

Resolution

  • To set Crystal Reports to not save data by default for any new reports:
    1. In Crystal Reports, under the menu "File", select "Options..."
           
    2. In the "Options" window, select the tab "Reporting"
        
    3. Uncheck the option "Save Data With Report", and click "OK"
        
      Save Data With Report - 02.png

Keywords

CR, SaveData, refresh on open , KBA , refresh on open , automatic refresh , bi launch pad , BI-RA-CR , Crystal Reports designer or Business View Manager , How To

Product

SAP Crystal Reports 2016 ; SAP Crystal Reports 2020 ; SAP Crystal Reports 2025