2871069 - Document Type Enhancement and Impact on Reversal Document type

In cloud Release (2002CE) & On-premise (2020OP) optimization of predelivered reversal document type configuration 

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• SAP S/4HANA Cloud Public Edition
• SAP S/4HANA

1. Document types (Journal Entry Types) are used to differentiate the business transactions and to manage how documents are stored.
   
   
2. The document number range is assigned to the document type, and document splitting is essentially controlled by the document type.
   
   
3. The reverse document type is used if a document is to be reversed.
   
   
4. If no reverse document type is specified, the reversal document is by default posted with the same document type of the original document and as such within the same number range of the original document.
   
   
5. The SSCUI for Define Document Types is 101522 (Manage Your Solution -> Configure Your Solution -> Application Area: Finance -> Sub Application Area: General Settings -> Step Name:  Define Document Types)
   
   
6. In CE2002 SAP has optimized the predelivered reversal document type configuration and has provided the fine-tuning UI so that cloud customers can adapt reversal document settings as per individual business requirements:

   
   • Different regulatory requirements in different countries regarding the reverse document types and corresponding number range assignments

   • Different audit practices for reversal document handling

   • Inconsistent document splitting rules impacting document splitting
   
   

   
   Below 17 document types will be impacted in CE2002 upgrade as SAP removed predelivered reversal document type assignment:
   
   

   Original Document Type	Document Number range of Original document type	Existing Reversal Document Type assigned (until CE1911)	Document Number range of reversal document type (until CE1911)	New Reversal document type starting CE2002	New no. Range for reversal document type (Since CE2002)
   AD	01	AB	01		01
   AP	02	KA	17		02
   DA	16	AB	01		16
   DG	16	DA	16		16
   DR	18	DA	16		18
   DV	16	KA	17		16
   DZ	14	DA	16		14
   EX	02	AB	01		02
   KG	17	KA	17		17
   KN	01	KA	17		01
   KR	19	KA	17		19
   KZ	15	KA	17		15
   RV	Z1	AB	01		Z1
   SA	01	AB	01		01
   SB	12	AB	01		12
   SK	13	AB	01		12
   ZZ	ZZ	AB	01		ZZ

   
   

   For below 14 document types,  as the reverse document type assigned was same as the original document type in the predelivered content, so with the refinement by removal of reversal document type will not have any impact.
   
   

   Original Document Type	Document Number range of Original document type	Existing Reversal Document Type assigned until CE1911	Document Number range of reversal document type (until CE1911)	New Reversal document type starting CE2002	New no. Range for reversal document type (Since CE2002)
   CC	24	CC	24		24
   CO	23	CO	23		23
   ER	22	ER	22		22
   KP	48	KP	48		48
   RA	51	RA	51		51
   RE	51	RE	51		51
   RK	53	RK	53		53
   RN	51	RN	51		51
   SC	01	SC	01		01
   SU	01	SU	01		01
   Y1	52	Y1	52		52
   ZP	20	ZP	20		20
   ZR	20	ZR	20		20
   ZV	20	ZV	20		20

7. Cloud 2002CE:
   
   
   

   New Cloud Customer: Starting CE2002, all new Cloud customer will get the predelivered document types without reversal document types assigned, as such reversals will be posted by default with original document types and within the same number ranges of the original documents.

   Existing Cloud Customer:  The changes will be deployed in all existing cloud customers’ systems resulting in sudden change of reversal document type configuration.  Although this is not a disruptive change, if there are any concerns related to business process continuity, SAP proposes following actions -

   • Agree with Document Type refinement in 2002CE – No action, the only impact will be incase of those document types where no reverse document type is predelivered, the reversal documents will be assigned with same document types as original document types and posted within the same number range as assigned to original document types.
     
     
   • Disagree with Document Type Refinement in 2002CE – if customer does not agree with the change, immediately after Q system upgrade he should use SSCUI 101522 “Define Document Types” to reset “Reverse Document type” field value as per table above before any postings in production system. Especially ,customer need to focus on document types related to integration, logistics / finance, e.g. RV from Billing and subledgers Accounts Payable, Accounts Receivable, e.g. DR, DA.
     
     
   • For dates of 2002 Release see 2002 Release to Customer
     

     The document type enhancement will be automatically defaulted in all customers with 2002 upgrade (Q system upgrade Feb 1st/2nd ; P system upgrade Feb 15th / 16th).

     
     
     
   • The customer will get warning message if the reversal document type reset has inconsistent document splitting characteristics; however customer can confirm the warning and save the setting. 

    

8.  Warning message which will be issued if the reversal document type has inconsistent document splitting characteristics
   
   

   Leave Reverse DocType empty or use doc type with same bus trans as orig.
   
    Message no. FINS_ACDOC_CUST162
   
   

   Diagnosis

   In the Reverse DocumentType field, you entered a reversal document type that differs from the document type given in the Document Type field. The business transaction that is assigned to document type  differs from the business transaction that is assigned to document type .

   System Response

   If you save your current changes, you might run into errors in the reversal process. If you want to enter a reversal document type that differs from the document type, you should ensure that the assigned business transactions are identical.

   Procedure

   To avoid the risk of errors in the reversal process, you should choose one of the following actions:

   • In the Document Types details view, leave the Reverse DocumentType field empty. Then the system by default posts the reversal document with the same document type of the original document and thus ensures a correct reversal.
     
     
• Enter a reversal document type in the Reverse DocumentType field that has the same business transaction assigned to it as the document type given in the Document Type field.
  
  

9. ** What will not change :

   • If the pre-delivered document types were already changed via SSCUI or via Expert configuration, such changes in the configuration are protected as customer adaptations. As such for those document types there won't be any further changes as a part of upgrade.
   • Customer created document types will also not be impacted by this change.

10.  On - premise 2020:
     
    
    Existing OP customers will not be impacted, only new OP customers will get this change from 2020 release
    
    

The Document Type and related Business Transactions - Document Types Used in Document Splitting

The Purpose of Business Transactions Used in Document Splitting - Business Transactions Used in Document Splitting

The derivation of the item category -  Item Categories Used in Document Splitting

What's New in SAP S/4HANA Cloud Public Edition 2002

KBA , FI-GL-FL , Flexible Structures , FI-FIO-GL , Fiori UI for General Ledger Accounting , FI-GL-FL-2CL , Flexible Structures (Public Cloud) , Problem