2873400 - Negative time and expenses in the Not Invoiced Time and Expenses Screen

In the Edit Time and Expenses screen negative entries appear.

SAP Business ByDesign

1. Go to the Project management work center.
2. Go to the Not invoiced time and Expenses view. 
3. Find and select the respective project. 
4. Choose Edit Time and Expenses. 

In the next screen negative entries appear.

The original expenses were reversed after they got invoiced to the customer:

Example: time recording ABC for 2 hours is created for project XYZ (ABC represents the original time recording, XYZ represents a project ID).

• The time is assigned to a project invoice request and then possibly released and invoiced to the customer.
• At this point, the time recording no longer appears as entry to be invoiced in Project Management. 
• Later, time recording ABC is reversed. The reversal document DEF with a quantity -2 hours is generated and now appears as time to be invoiced in Project Management (DEF represents the ID of the reversal time recording). 

(If time recording ABC had been cancelled before the project invoice request, then it would no longer appear as time to be invoiced in Project Management and the reversing document DEF would never have appeared). 

• If possible, reverse the customer invoice and the project invoice request to which time recording ABC is assigned: Recreate the project invoice request: Neither the original time recording ABC nor its reversal DEF will appear as times to be assigned. 
• If it is not possible to reverse the invoice and project invoice request, then then negative entries can be assigned to the next project invoice request, reducing the quantities to be invoiced.
• If the quantities to be invoiced are not to be reduced, then the negative entries can be marked as written off. This way, the project cost are still reduced but they have no effect on the quantties to be invoiced. 

Either way, for the negative entries to not appear in the Edit Time and Expenses screen, they must be assigned to a project invoice request/ customer invoice.

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