SAP Knowledge Base Article - Public

2875676 - How can we audit on Position Data Changes?

Symptom

How can we audit on Position Data Changes?

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.

Environment

  • SAP SuccessFactors Employee Central
  • Position Management

Resolution

Position Audit can be extracted by MDF Change History Data report available in Change Audit Reports.

  • Enable MDF version history for the objects you want to capture the audit information.
  • If not enabled, SAP will not be able to provide any audit report through support tickets

Prerequisites 

  • The MDF Version History allows you to capture the MDF audit information about added, updated, and deleted field values and records. This type of audit information is captured as change audit and can be viewed in Change Audit Report.
  • MDF Version History Maintained as Complete History or Delete History in the object definition of Position.  We recommend using Complete History as you will get audit for all changes.

This is important in integrations such as Employee Central Payroll and Employee Central to user management.

Possible values are:

  • No: If this option is selected, or no selection is made, history records aren’t stored for any operation and no audit records are generated.

  • Delete History: If this option is selected, only the audit records from the delete operation of that object type are generated. The data deleted by a full purge import and translatable fields are also included.

  • Complete History: If this option is selected, every update or delete operation generates a copy of the current record and stores it as audit information. The data deleted by a full purge import and translatable fields are also included.

        PositionData.png

      Note : Ensure that General Audit is enabled under Manage Audit Configuration.

Steps to Generate Audit Report

  1. Navigate to Change Audit Reports from Admin Centre and click on MDF Change History Data.

        MDFChnageHistory.png

    2. Enter the below details.

        Chnage by Person : Enter the person whose changes are going to be captured.

        Object Type : Position.

        External Code: External codes of Positions can be entered (Optional).

        Time Range : Enter the start date and end date here. Report can only be generated for a duration of 7 days.

 

        ReportDetails.JPG

   3. Report will be ready in few seconds, Navigate to Access Reports tab and click on download button, click on Refresh button if report is not visible.

        AccessReport.JPG

   4. Report will be download and open it, sample report looks like below.

        ReportSample.JPG

FAQ - Additional Information

Q) Where can I get information on this from the Guide?

A) Guide:Implementing the Metadata Framework (MDF)                                                                                                                                              Chapter: Basic Configurations in Object Definition -MDF Version History

    Guide: Change Audit Admin Guide

    Guide : Implementing and Managing Data Protection and Privacy - chapter - Interpreting a Change Audit Report

See Also

  • 2603939 - How to enable Change Audit for MDF objects? Usage of version History on Object definition page.
  • 2744431 - How to create a Change Audit Report and what reports are available? - FAQ
  • 2790859 - How to generate Change Audit Log Report for Metadata Framework (MDF) Configuration and Data Changes.
  • 2875676 - How can we audit on Position Data Changes?
  • 2618848 - Enabling Change Audit Feature

Keywords

Audit Position, Change Audit, Report Position Changes, Position Audit, MDF version history , completed , KBA , LOD-SF-EC-POS , Position Management , LOD-SF-EC , Employee Central , LOD-SF-MDF-AUD , MDF Audit , How To

Product

SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HCM Core all versions