SAP Knowledge Base Article - Public

2882648 - Expense Report is not Posted into Accounting due to Error Message: Account Determination Missing for Account Determination Group General Expenses

Symptom

You notice that an expense report did not get posted due to the error message 'Account determination missing for Account Determination Group General expenses'.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Travel and Expense work center.
  2. Go to the Expense Reports view.
  3. Search for the required Expense Report ID and open it via Edit.
  4. Navigate to the Document Flow and press Business Transaction.
  5. We can see the task with the title: Account determination missing for Account Determination Group General expenses

Or

  1. Go to the General Ledger work center.
  2. Navigate to the Closing Cockpit and Source Documents view.
  3. Select Expense Report XXX (XXX refers to the expense report ID for which the error appears).
  4. An error message Account determination missing for Account Determination Group General expenses is displayed.

Cause

The Account Determination Group for General Expenses is not defined. You can identify the Account determination group for the expense report with the below steps:

  1. Go to the General Ledger work center.
  2. Go to the Closing Cockpit ->Source Documents view.
  3. Select Expense Report XXX.
  4. Press Actions and select View Business Transaction.
  5. Press View All tab.
  6. Go to the Source Data > Additional Assignments tab and note down G/L Accounts in the line items YYY (YYY refers to Account Determination Group).

Resolution

Assign a G/L account to Account Determination Group YYY:

  1. Go to the Business Configuration work center and access the  Charts of Accounts, Financial Reporting Structures, Account Determination activity, either via the Implementation Project's activity list or from the Business Configuration overview.  view.
  2. Under Account Determination, select Costs.
  3. Select your Account Determination Profile.
  4. Go to General Expenses tab.
  5. Press Add Row button.
  6. Enter Account Determination Group for General Expense YYY and assign the correct G/L account for General Expenses.
  7. Press Save and Close tab.

 Now you are able to post the Unposted Source Document:

  1. Go to the General Ledger work center.
  2. Go to the Closing Cockpit view.
  3. Go to the Source Documents subview.
  4. Search for your Source Document ID.
  5. Select the ID and press Actions and select Post Business Transaction.

Keywords

Unposted source documents, Expense report, General expenses, Account determination group for General expense , KBA , account determination missing , general expense , expense report is not posted in account , account determination group , AP-ERM-ER , Expense Report , Problem

Product

SAP Business ByDesign all versions