2914265 - Defining a Dummy Work Schedule with an Actual Holiday Calendar for PWT Replication

The KBA 2906872 "Defining a Dummy Work Schedule for PWT Replication" describes how to define a dummy work schedule in EC Payroll for the point-to-point replication of planned working times (PWT). This dummy work schedule is then assigned to employees in infotype 0007 via the master data replication from EC to EC Payroll.

In EC, the holiday calendar is independent of the work schedule. However, in EC Payroll the holiday calendar is part of the work schedule, as the holiday calendar ID is part of the key structure of the work schedule rule. In the KBA 2906872 the approach is taken to link the dummy work schedule rule to a dummy holiday calendar containing no actual public holidays at all. As the standard setup of the replication of planned working times into infotype 2003 also fills the field "Holiday class" of this infotype, the necessary information is available in EC Payroll to assure the correct handling of such holidays by payroll.

Nonetheless, situations may exist that require some customers to define actual holiday calendars in the EC Payroll system and to keep those synchronous with the ones defined in EC. Some countries may have special requirements with regards to the processing of public holidays in the payroll system. The replication of the holiday class from EC to infotype 2003 in EC Payroll may not be sufficient to cover all requirements for those countries.

This KBA describes the setup of a dummy work schedule in combination with an actual holiday calendar. Note that for release H1 2023 the functionality for public holidays has been enhanced significantly in Employee Central. New entities have been introduced. And correspondingly, the PTP Time Data Replication for planned working times has been enhanced significantly with EA-HR SP B9. For that reason, it may no longer be necessary to use actual holiday calendars in your SAP Payroll system.

As in the KBA 2906872, the dummy work schedule indicates that employees work 24 hours a day on 7 days a week, and the work schedule rule code is named 'DUMMY247' in this example configuration. The possible values of the employee subgroup groupings have the values '1' and '2', the holiday calendar ID has the value 'AU', and the personnel subarea grouping for work schedules has the value '13'.  The example configuration focuses on Australia, but it can be defined in similar fashion for other countries as well. See the KBA 2906872 for some further details on how the work schedule rule is defined in EC Payroll.

Finally, this KBA shows how to configure the mapping. In particular, it shows how to assure that the fields "Holiday class" and “Day Type” of infotype 2003 do not get filled.

Please note that it is possible to do the setup in such a way that for some countries the dummy work schedule is used in combination with an actual holiday calendar, while for other countries it is used in combination with a dummy holiday calendar as described in KBA 2906872.

dummy work schedule, IT2003, planned working time, temporary information , KBA , LOD-EC-GCP-TIM , Time Data Replication , How To