2917120 - How to Acquire Fixed Asset with Project

You want to acquire a fixed asset on project.

SAP Business ByDesign

You create a purchase order with individual material choose project task for account assignment.

You post goods and service receipt then. But no fixed asset is generated based for the individual material.

You must create a purchase order with following steps:

1. Go to Purchase Requests and Orders work center and select common task New Purchase Order. 
2. Input supplier and View All.
3. Select Add Row in Items tab and input Item Description, Product Category (which you have configured the corresponding fixed asset class for it).
4. Input quantity and price.
5. Select Add New Individual Material.
6. Input individual material description, then Save and Close.
7. Go to tab Account Assignment in Items.
8. Select Account Assignment Type as Project Tasks and input a project task.
9. Input all required information.
10. Release the purchase order.

The journal entry of goods and service receipt debit to Material Consumption account, instead of Fixed Asset Historical Cost account.

Acquisition of fixed asset on project works in another way.

Prerequisite

To enable this feature, you have to go to fine-tuning, activity Account Assigment Types. There, go to Maintain Account Assigment Types. Now you have to extend the allowed account assignments for account assignment type IMAT – Individual Material with project task.

1. Go to Business Configuration and Overview.
2. Search and open task Account Assignment Types.
3. Select Maintain Account Assignment Types.
4. Select account assignment type of IMAT and Add Row for additional account assignments as Project Task.
5. Save the configuration.

Now you can create the purchase order.

1. Go to Purchase Requests and Orders work center and select common task New Purchase Order. 
2. Input supplier and View All.
3. Select Add Row in Items tab and input Item Description, Product Category (which you have configured the corresponding fixed asset class for it).
4. Input quantity and price.
5. In Account Assignment tab, select Account Assignment Type as IMAT.
6. Create a new individual material.
7. There is a new field allowing you to select the project task here, just select the project task.
8. Release the purchase order.

Then you can post goods reciept. 

The correspoding fixed asset is generated and journal entry of goods receipt debits to the G/L account of Fixed Asset Historical Cost.

Please note you need to select project task of project type as Overhead Cost Projects or Direct Cost Projects. Else, you will encounter error "Project task XYZ is other than overhead cost and direct cost ledger account with individual material as primary account assignment”. Please refer to KBA 2468016.

You can also refer to Blog in Community https://blogs.sap.com/2017/04/13/fixed-asset-acquisition-on-project/

Acquire Fixed Asset on Project, 项目上采购固定资产 , KBA , SRD-FIN-FA , Fixed Assets , Problem