SAP Knowledge Base Article - Public

2920658 - Net Value of an Invoice Does not Show as Expected Under Time and Expenses for a Project


You are checking the expenses assigned to a specific project, however the Net Value of the expense does not match with the supplier invoice amount posted towards the project task.


SAP Business ByDesign.

Reproducing the Issue

  1. Go to Project Management work center.
  2. Go to Not invoiced Time and Expenses view.
  3. Find the concerned project and click Edit Time and Expenses.

In the screen that opens, you find from the list the posted invoice. The Expenses Available to be Invoiced column shows an amount equal to the invoice posting amount, however the Net Value shows a different amount. You expect them to be the same. The Net Value can be seen under Details section in the Invoicing Details.


The sales order item referenced by this invoice has item type as Service - time and material (project). This means that for all expenses assigned to this item, the price will be taken from this sales order item (not considering net amount of expenses).

To calculate the corresponding net value, in this scenario, refer to the quantity and unit of measure in the invoice item and check the price per unit in the sales order item. Convert the unit of measure of the invoice item to the sales order item (if required) and multiply by the line item price.


If you want to consider net amount of the supplier invoice itself as a calculated price of the expense which would be invoiced, you should create a sales order item of type Expense - time and material (project) and assign the expense to it.


Sales Order, Customer Project Expense List, Net Value, Revenue, Deferred Costs, CPEL, Item Type. , KBA , AP-CPI-CEL , Customer Project Expenses List , SRD-FIN-COR , Cost & Revenue , How To


SAP Business ByDesign 2002