SAP Knowledge Base Article - Public

2925280 - How to create a workflow for Time Account Payout


  • Customer wants a workflow to trigger when an employee requests a Time Account Payout through self service scenario
  • Customer want to trigger a workflow irrespective of the scenario i.e Admin request, Self service or termination

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental


SAP SuccessFactors Employee Central Time Off


Step 1 - Create a Workflow for time Account Payout 

    • Navigate to "Manage Organization, Pay and Job Structures" -> Create New "Workflow" and assign the workflow participants as required

Step 2 - Create a Time Account Payout Profile.

    • Assign the workflow created in the step 1 in the time Account Payout Profile
    • You can assign only those pay components in the profile which are not recurring pay components
    • These pay components should be of type AMOUNT and not percentage

Step 3 - Assign the Time Account Payout Profile to Time Account Type

    • Naviagate to the time account type for which the payout is applicable
    • Assign the Time Account Payout Profile created in the step 2 to the field "Payout Profile" in the Time Account Type
    • The field Payout Profile will appear only when you select "Payout Eligible" to Eligible OR Eligible For Self Service

Step 4 - Create a Business rule to trigger the Workflow

    • Go to Admin Center -> Tools -> Configure Business Rules
    • Select -> Metadata Framework and choose Rules for MDF Based Objects.
    • Choose Base Object as "Time Account Payout" and Purpose as "Workflow"

Step 5 - Assign the Business Rule to Object "Time Account Profile"

    • Navigate to Admin Center -> Tool Search -> Configure Object Definition
    • Open the object definition "Time Account Payout"
    • Assign the rule created in step 4 as the onsave rule

After all the above steps are completed, whenever an employee requests for the Time Account Payout through Self Service, the workflow will be triggered.

See Also

2919023 - Self-Service for Time Account Payout Workflow not Triggering


Payout, Self Service, Workflow, Time Account, Time Off, , KBA , LOD-SF-EC-TIM , Time Off , How To


SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HXM Core all versions