SAP Knowledge Base Article - Public

2939934 - Account Assignment Type cannot be edited when copying Item in Purchase Order

Symptom

When copying an item in purchase order ABC, the Account Assignment Type is not editable

Environment

SAP Business ByDesign.

Reproducing the Issue

  1. Go to Purchase Requests and Order work center.
  2. Go to Purchase Order View.
  3. Select All.
  4. Search For Purchase Order ID.
  5. Click Edit and View All.
  6. Navigate to Items Tab.
  7. Select one item for copying.
  8. Click in Copy to create a new item.
  9. Select this new created item.
  10. Click the sub-tab Account Assignment.

From here the Account Assignment Type cannot be edited.

Cause

  • In purchase order ABC, an attempt is being made to copy an item with multiple cost assignments (MCA) and a reference to a Purchase Request.
  • In this case, we do not allow the change of assignment.

Resolution

  • As part of the design, the GSA items would be created based on the account assignment data in the case of MCA.
  • For example, if it is 90% CC1 and 10% CC2, then there would be 2 GSA items, and the posting would be made to Accounting.
  • Now changing the same in purchase order, per example from CC to PRO, would result in posting to different ledgers than that of what was requested as part of Shopping cart and/or Purchase Request. 
  • The same issue would not occur when attempting to copy an item with only one Account Assignment

Keywords

Purchase Order, Account Assignment cannot be edited, Multiple Cost Assignment, Copying an Item.

, KBA , AP-SRM-FND , AP SRM Foundation , How To

Product

SAP Business ByDesign all versions