SAP Knowledge Base Article - Public

2951476 - Supplier invoice bypass the approval and directly posted, though self-approval is enabled

Symptom

You have already enabled the business configuration question "Do you want to allow self-approval for supplier invoice approvals?", you have no idea why supplier invoice bypass the approval and directly gets posted.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Supplier Invoicing work center.
  2. Go to New Invoice Without Purchase Order under common Tasks view.
  3. Fill in all the mandatory information, and the invoice turns into 'Ready for Posting' status.
  4. Navigate to Approval tab, you find the approver is determined as B (B represents for the approver name).
  5. However if you click on Post button, the invoice doesn't go into approval. Instead, it is posted directly.

Cause

"Do you want to allow self-approval for supplier invoice approvals?" applies when the person gets the task, and he/she is also the employee responsible on that supplier invoice in approval.

So, if person A creates a supplier invoice, and the employee responsible is person B (under general, involved parties, employee responsible: person B).

The approver is also determined as person B.

Person A posts the supplier invoice. Supplier invoice goes into approval.

Person B gets the task, and he/she is also the employee responsible of that supplier invoice.

Now person B goes to approve the supplier invoice.

If "Do you want to allow self-approval for supplier invoice approvals?" is scoped, the supplier invoice will get posted successfully.

However, if it is not scoped, they will get an error "Supplier invoice self approval not possible".

If, person A appears to be the same user as person B. Instead of person A posting, it is person B posts the invoice.

Therefore, system doesn't generate approval task and the invoice gets posted directly.

Resolution

This is standard system behavior.

See Also

2608860 - Cannot Approve Purchase Order - Error: Purchase Order Approval Not Possible

1968335 - Cannot Approve Purchase Order of Another Employee with Purchase order approval not possible Error

https://help.sap.com/viewer/2754875d2d2a403f95e58a41a9c7d6de/2002/en-US/2ce105a3722d1014b296bb96796cfa92.html?q=self%20approval%20supplier%20invoice

Keywords

Self-approval, Supplier invoice, Employee responsible, Bypass approval, Supplier invoice self approval not possible, Approval , KBA , SRD-SRM-SI , Supplier Invoicing , Problem

Product

SAP Business ByDesign all versions