SAP Knowledge Base Article - Public

2954082 - 'No items found' in Administrative Category Field for Employees


You are trying to hire an Employee through the Regular Tasks for Non-Localized Countries in the Personnel Administration work center. You notice that there are no options in the Administrative Category field. When you select the drop down, it only displays No items found.

This is a replication scenario from Employee Central to ByDesign system.

Business Scenario: Descoping of EC Integration and rescoping of Personnel Administration for Employee Master Data .


SAP Business ByDesign

Reproducing the Issue

  1. Go to Personnel Administration work center
  2. Select Employee view
  3. Search and edit any Employee
  4. Under the section Work Agreement Classification, select the drop down for Administrative Category
    No items found


Since the employees were created with no Administrative Category in the ByDesign System, the value in the backend is set as initial.

The Administrative Categories are available for selection when hiring new employees directly in the system.

Change of Administrative Category is based on the existing Administrative Category of the employee. In this case, the employees do not have Admin Category because the data is incorrectly integrated from the employee central.
When you try to hire an employee without Administrative Category in the UI, you will not be allowed to hire the employee.

Update the employee data using mass Data Migration/Replication in the system is not possible as the Organizational Unit Structures are completely different and cannot be changed.


Scenario of descoping of EC Integration and rescoping of Personnel Administration for Employee Master Data Maintenance is not suggested. If this is already done in your  system, check below option.

You should be able to perform termination of employees via EC Replication. When these employees are terminated, Personnel Administration can be used for rehiring them again.

To achieve these, below are steps to be followed:

Scope EC Integration.

  1. Terminate an employee in Employee Central.
    This employee will appear in ByD staging area when employee data is fetched from EC.
  2. After employee data is fetched, replication shall terminate this employee in ByDesign.


EC Integration, Personal Administration, Employee Replication, Administrative Category , KBA , AP-HMD-RPL , HCM-Master Data Replication , Problem


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