SAP Knowledge Base Article - Public

2970329 - Purchase Order Number Range not in Sequence

Symptom

Incorrect Purchase Order number range allocated to Purchase Orders.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Purchase Requests and Orders work center.
  2. Go to the Purchase Orders view.
  3. Select the relevant Purchase Order.
  4. Noticed that current number range for Purchase Order is assigned with old number.

Cause

The system usually assigns Purchase Order numbers in a sequential manner. If a user deletes any Purchase Orders, those numbers will no longer be available in the system, and the sequential numbering cannot be maintained. Currently, there is a control for no gaps in the numbering of Supplier Invoices, but not for Purchase Orders. The system does not guarantee sequential or no gap numbering for Purchase Orders, but it does ensure that there will be no duplicate numbering. Since Purchase Orders in preparation can always be deleted, the requirement for no gaps cannot be fulfilled. Therefore, the lost numbers may be allocated randomly at any point in the future.

Resolution

It is a standard system behavior.

See Also

1408650 - How to Fill the Gaps in Number Range of Purchase Orders or Shopping carts or Purchase Requests.

Keywords

Incorrect purchase order numbering, PO number sequence incorrect, PO Number Sequential, Purchase Order Number Range not in Sequence, Gap , KBA , SRD-SRM-PRO , Purchase Requests and Orders , How To

Product

SAP Business ByDesign all versions