SAP Knowledge Base Article - Public

2978690 - Differences Between Full and Functional Users for an Employee Central License


This KB article explains the differences between full and functional user for an Employee Central License

Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.


  • SAP SuccessFactors Employee Central
  • Personal Information



Full User:

  • Active employment in Employee Central
  • Employee Central is the system of record

Functional User:

  • Non-employee (including contingent workers/contractors)

    Contingent worker flag is set to Yes in Employee Central
  • Employee Central is not the system of record

    The user has read-only access to Employee Central
  • Employee Central is the system of record, but the employee does not have access to the system

  • Seasonal workers

"Should you have any questions, please engage your SAP SuccessFactors Customer Engagement Executive"

Additional Information 

@Employee Central Product Support, please see Internal Memo

See Also

  • KB article 2584658 - HRIS Sync - How to Check if a User is an EC User using the Integration Center
  • KB article 2092931 - Employee Central: Some users do not Synchronize via HRIS Sync and do not appear in Ad Hoc and ORD Reports (IS_EC_SYSTEM_OF_RECORD) 
  • KB article 2784798 - Active User and Active Functional User - Learning Usage Measurement


sf, success factors, EC, full user, contingent worker, compliance, functional, license , KBA , LOD-SF-EC-ADM , Admin Tools (EC Core only) , LOD-SF-EC , Employee Central , LOD-SF-PLT , Platform Foundational Capabilities , LOD-SF-ANA , Analytics & Reporting (Ad Hoc, YouCalc, ORD) , How To


SAP SuccessFactors Employee Central all versions