SAP Knowledge Base Article - Public

2991121 - Employee Is Able To Post Leave Request Even When Balance In Quota Account Is Negative


You have noticed that an employee is able to post a new leave request even when the balance of the respective quota account is less than zero (negative).


SAP Business ByDesign

Reproducing the Issue

To check the negative quota of the time account:

  1. Go to the Time Administration Work Center.
  2. Go to the Employees view.
  3. Search for the desired employee and click Edit.
  4. Go to the Time Account Balances tab.
  5. You see that for your time account for vacation, the balance is negative; however, it is still possible to post new leave requests under Employee Self-Services.


In the fine-tuning activity "Time Accounts - ABC" (where ABC stands for the affect employee's actual country/region of employment), you see that for the relevant vacation time account type, the Check Limit and Minimum Balance Limit are not maintained.


To correct this, please follow the steps below:

  1. Go to the Business Configuration Work Center.
  2. Go to the Overview view.
  3. Search for the fine-tuning activity "Time Accounts - ABC."
  4. Click the link to Maintain Time Account Types.
  5. Select the relevant time account type for vacation.
  6. Edit the Check Limit and Minimum Balance Limit as desired.

Note: maintaining Check Limit option as Fixed Limit, but not defining a Minimum Balance Limit will still allow posting beyond zero, since the system will not know at which point to limit further postings.

See Also

Configuration: Maintain Time Account Types in SAP Help Portal.


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