3008142 - Purchase Order Status is Finished Even Though Invoice and Goods and Services Receipt Are In Preparation

You have created Goods and Services Receipt & Supplier Invoice document and system sets the related Purchase Order status to Finished.

SAP Business ByDesign

1. Go to the Purchase Requests and Orders work center
2. Go to the Purchase Orders view
3. Search and open Purchase Order XYZ. (XYZ meaning the ID of the Purchase Order)
4. Click on the View All button
5. Go to the Document Flow tab
6. See that the Supplier Invoice and the Goods and Services Receipt are in preparation, and even so the Purchase Order is Finished.

This is a standard system behavior. The status of the Purchase Order is set to Finished when the Invoice and Goods and Services Receipt documents were created. System will check the Delivered quantity & Invoiced Quantity with reference to purchase order. Once the Delivery and Invoice quantity meets ordered quantity, system sets the purchase order status to Finished. And you will not be able to modify the purchase order anymore.

If you would like to change the quantity, you need to cancel the Invoice document or the delivery document. Then the order status will be set to Follow up document created status and system will allow to change the quantity.

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