SAP Knowledge Base Article - Public

3023110 - How to add an attachment at Item Level in Purchase Order Advanced apps and include the attachment in the Output?

Symptom

In the Manage Purchase Order app, it is possible to easily upload a file from computer's local data and attach it at the Item Level. However, in the Advanced app, the option to upload a file is not available.

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Environment

SAP S/4HANA Cloud Public Edition

Reproducing the Issue

  1. Create Purchase Order - Advanced
  2. Select the item to be added with an attachment
  3. Click on the "Documents" button
  4. No upload file option will appear

Cause

Purchase Order Advanced apps doesn't support upload a file directly from local data.

Resolution

To add an attachment at the item level, a document must first be created in the Manage Documents app:

  1. Go to Manage Documents app choose the Create option
  2. Document Type = SL1
  3. Under Originals tab upload the desired file
  4. Click on Create button
  5. Go to Create Purchase Order - Advanced app
  6. Fill the necessary fields with PO data
  7. Select the item to be added with an attachment and click on Documents button
    kba.png
  8. Select the All versions option, click on Insert row, in Type field select SL1, in Document field add the document to be uploaded
    kba1.png
  9. Click on transfer button
  10. Save the Purchase Order
  11. In Purchase Order Messages, there is a column labeled "Attachm" that displays the number of attachments sent.
  12. To check the attachments select the output and click on Display Attachments


    kba2.png

It's possible to manually add a new output and insert the desired attachment. After all necessary fields in the new output line are filled, click on "Display Attachments" and select the attachment to be used.

merge.png

If the Merge option is grey out it's necessary to set up the customazing ‘Define Output Settings for Document’ SSCUI 103542 and flag the Merge option for Purchase_Order output:

See Also

 How to include item attachments in purchase order output using the app Create Purchase Order - Advanced? - SAP Help Portal

Keywords

Attachment; Purchase Order; Advanced; Print Attachment; Adding, Add, Manage Purchase Order, Create , KBA , MM-PUR-PO-2CL , Purchase Orders (Public Cloud) , How To

Product

SAP S/4HANA Cloud Public Edition all versions