SAP Knowledge Base Article - Public

3023568 - Expense Reports with Incorrect Posting Date


  • If you change the Posting Date of an already released Expense Report XXX (where XXX is the Expense Report ID), in Accounting the Posting Date does not change.
  • If you then change the amount of this Expense Report XXX the difference is posted with the correct Posting Date.
  • You expect that the Posting Date in Accounting changes immediately.


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Reproducing the Issue

  1. Go to the Travel and Expense work center.
  2. Go to the Common Tasks view.
  3. Create an Expense Report XXX in behalf of an Employee PQR(where PQR represents the Employee) with Posting date DD.MM.YYYY (Example date: 10.02.2021).
  4. Post the Expense Report XXX.
  5. Now change the Posting Date from 10.02.2021 to 01.02.2021 and change also the Expense Date from 08.02.2021 to 29.01.2021.
  6. Then post the Expense Report XXX.

    You can see no change in the Posting Date of the Journal Entry YYY (where YYY is the Journal Entry ID).


  • You cannot change the Posting Date of an existing posting in the Expense Report itself unless you cancel and recreate it. Changing only the posting date of a posted Expense Report approving it again does not change the posting date in accounting since it does not create any posting.
  • Alternatively, the posting date can be changed by cancellation and re-creation of the expense report. 
  • The change of the posting date in Expense Report UI will only be effective for the next posting, e.g. posting relevant change like change of amounts. The change of the posting date on Expense Report UI does not trigger a new recalculation. This would be only done if there any other changes (new expenses etc.). And then only the difference would be posted to the new posting date.


This is the correct and intended system behavior.

If you wanted to change the posting date of an already posted Expense report for the future date, you have to reverse and repost to another by following below steps.

  1. Go to the General ledger work center.
  2. Go to the source documents view.
  3. Search for the Expense report id:XXX.
  4. Click on Actions-> Reverse and repost to another period.
  5. Enter the required date in Alternate Posting Date.
  6. Click on OK.



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