SAP Knowledge Base Article - Public

3030860 - Supplier Invoice Amount is not Reflected in Project Not Invoiced Time and Expenses


You have a supplier invoice which has higher value than the Goods and Service Receipt(GSR). You have done a GR/IR clearing and expect that Not Invoiced Time and Expenses should show the value from the invoice but it shows only Goods Receipt value.


 SAP Business ByDesign

Reproducing the Issue

  1. Go to Project Management work center
  2. Select view: Not Invoiced Time and Expenses
  3. The Goods receipt amount(say X) is showing up.
  4. The Supplier invoice amount is (say X+1) but it is not reflecting 
  5. After GR/IR run, Project Management - Not Invoiced Time and Expenses still shows only GSR amount


If a supplier invoice item is based on a goods receipt item it is not considered to be expense relevant – however the goods receipt item is expense relevant. That is why the mentioned invoice does not appear in the list of not invoiced times and expenses.

For example, if supplier invoice does not have reference to a goods receipt and can been seen in the list of not invoiced times and expenses.

A special case: if you have for example a goods receipt item with  quantity 1 and price 100Z(Z refers to currency) referring to the purchase order say PO1 and create a supplier invoice item with quantity 3 for the same PO1 then you will see two documents in the list of not invoiced times and expenses; one of them (with quantity 1) will refer to the goods receipt and another (with quantity 2) to the supplier invoice.


This is the standard system behavior.


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