3051566 - Frequently Asked Questions: Purchase Order – Output

The document includes pairs of questions and answers about the  Purchase Orders Apps related to the Output Management

SAP S/4HANA Cloud Public Edition

Catalog of Questions 

Q1: Can I generate output for a purchase order that is on hold?

Q2: Why is the Material Sales Text missing in the output form?

Q3: Why is the shipping instructions header text missing in the PO form? How can I solve this problem?

Q4: Why is the output type missing when I want to preview the printout by going to Purchase Order > Messages?

Q5: Why can only the first email address of the supplier receive a mail after the approval of the purchase order?

Q6: Is it possible to set up multiple email addresses as recipients?

Q7: When is the purchase order output sent?

Q8: How to avoid the appearance of item text IDs on the Purchase Order output form?

Q9: Is there a draft available for Output Items?

Questions and answers

Q1: Can I generate output for a purchase order that is on hold?

Answer: No, a purchase order must be approved before the output can be generated. If a purchase order is on hold, then: • Edit option is not applicable to the Messages tab • New outputs cannot be generated

 

Q2: Why is the Material Sales Text missing in the output form?

Answer: SAP delivers a standard template MM_PUR_PURCHASE_ORDER for purchase order outputs. This standard template is generally used to generate purchase order outputs. If you cannot see the fields in your output, then it might be possible that they are not part of the standard form template. To add more fields or to remove certain fields in the standard form template you must edit it to match your requirements. To edit form templates, you must contact your administrator. You will need Adobe LiveCycle Designer (ALD) 10.4 or higher to edit the form templates. Refer Form Templates for more details.

See KBA 3008187 - Purchase Order Output Management in SAP S/4HANA Cloud Public Edition

 

Q3: Why is the shipping instructions header text missing in the PO form? How can I solve this problem?

Answer: In standard only the PO header text type F01 is delivered. If you would like to output additional text types, please inform your administration team.

 

Q4: Why is the output type missing when I want to preview the printout by going to Purchase Order > Messages?

Answer: SAP decided not to allow creating output line items for a held status or before approving the document. Hence you cannot see Messages in change mode. To check the data kindly use the create/change purchase order advanced app.

 

Q5: Why can only the first email address of the supplier receive a mail after the approval of the purchase order?

Answer: Please check whether this comes from the fact that one email address is picked from the supplier master data and the other one from the output parameter determination app.

 

Q6: Is it possible to set up multiple email addresses as recipients?

Answer: Yes, it is possible to set up multiple email addresses as recipients. Output Control offers the Email Recipient determination step (within Output Parameter Determination) to individually configure multiple email addresses and their usage (TO, CC, BCC). The settings in this determination step overwrite the default email address from the business application.

 

Q7: When is the purchase order output sent?

Answer: Case 1: When purchase order workflow is available and activated The purchase order output will be sent to the supplier and marked as Completed when the purchase order is approved. Case 2: When purchase order workflows are not configured The purchase order output will be sent to the supplier and marked as Completed when the purchase order is saved.

 

Q8: How to avoid the appearance of item text IDs on the Purchase Order output form?

Answer: For each entry there is a ‘Print Sequence’ and ‘Printing Priority’ available. If you set two entries to the same value, then the second entry is not printed on the output form.

 

Q9: Is there a draft available for Output Items?

KBA , MM-FIO-PUR-PO-OM , Purchase Order Output Management , MM-PUR-PO , Purchase Orders , Problem

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