SAP Knowledge Base Article - Public

3066944 - Cannot Deselect 'Paid By Company' Checkbox in Expense Report


You have selected an expense in the expense report, which shows the checkbox Paid by Company flagged. You wish to uncheck it, but it is not possible.


SAP Business ByDesign.

Reproducing the Issue

  1. Go to Travel and Expenses work center.
  2. Under Common Tasks, create a new expense report on behalf.
  3. Fill in the required data.
  4. Go to Expenses tab.
  5. Add the related expense. 

You'll see that the Paid By Company checkbox is automatically checked. You are not able to uncheck it.


In business configuration activity Expense Reporting - <country> the expense type has the Payment/Taxation details already defined as e.g. "Paid by Company (No Payment, No Taxation)", therefore the checkbox cannot be unchecked in the expense report.


If you want the expense to be reimbursed to the employee, you need to either select another expense (for example, there is Airfare and Airfare Paid By Company) that is not paid by company or change the Payment/Taxation details for this current expense type.

This can be managed as follows:

  1. Go to Business Configuration work center.
  2. Go to Implementation Projects view.
  3. Open the activity list.
  4. Open activity Expense Reporting - <country>.
  5. Click Edit expense types.
  6. Find the related expense type.

 Under the Details tab, you see that the Payment/Taxation is set to be Paid by Company. If this is not desired, you can select another option from the dropdown.

  1. Save your changes.

After that, when the expense is not set to be paid by company, the checkbox would not be shown in the expense report for that expense.


 Expense Report. Expense Type. Company Paid. , KBA , AP-ERM , Expense and Reimbursement Management , How To


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