3090392 - Payment advice and note to payee

Symptom

Some Note to payee and separate payment advice case scenarios explored:

A note to payee is a field on a data medium containing information on paid line items relevant for the business partner.
A payment advice helps match payments to an invoice. A Separate payment advice is shown in the output Items of app Manage Automatic Payment, channels Print, Email and XML(Payment Advice via Ariba) are supported.

Environment

SAP S/4HANA CLOUD

SAP S/4HANA

Resolution

A separate payment advice note is created by print, e-mail, or fax if:

'Always pyt adv' is entered in the company code for the payment method Configuration step: Set Up Payment Methods per Company Code for Payment Transactions (ID 101044) /(FBZP)

The 'Restricted to ... lines, Pymt adv. after ... lines' setting. This setting is valid for the payment advice information for check (format CHECK_OM) or bill of exchange, for printed payment media.

Where configuration 'Restricted to ... lines, Pymt adv. after ... lines' for payment medium which is a Electronic Payment Media, it is not the number referenced in the Rows which is taken into consideration in deciding if payment advice will be generated, it is the customizing referenced below (Note the 'NoPytAdv' setting is not valid for Electronic payment media PMW.):

Payment Medium Format

The identification of a payment medium format with Electronic Payment Medium is in Configuration Step Create Payment Medium Formats (ID 102569) - Payment Medium Formats (OBPM1C)

Note to Payee

Note to Payee are generated based on the supplier or customer invoices.

In SSCUI Adjust Note to Payee ID 102655 (OBPM2)

Type of notification Short Description Line no.

1 Note to Payee 1

Examples:

Note to payee SAP_CGI

Type of notification Short Description Line no.
1 Note to Payee 1

For type of notification 1(note to payee), Line no 1 means 1 note to payee line will be generated for each invoice involved in payment in payment file.

Note to payee SAMPLE 02

Type of notification Short Description Line no.

1 Note to Payee 1

1 Note to Payee 2

*For type of notification 1, Line no 1 and 2 (with Segment text ticked) means 2 lines will be output in payment file for note to payee where the item text is included in the supplier or customer invoice for each invoice. Where Item text is not included in supplier or customer invoice only 1 line item will be output in payment file for note to payee for each supplier or customer invoice.

Text Fields for Reference Information

The Default Note to Payee is used in conjunction with SSCUI Create Payment Medium Formats ID 102569 (OBPM1C) folder Text Fields for Reference Information.

In the payment medium format IE_CGI_XML_CT 4 lines are included in the the note to payee in the payment file.

and customizing step SSCUI Map Format Data for Payments 100558 (DMEEX)

In SSCUI Set Up Payment Methods for Each Country/Region for Payment Transactions ID 101972 (FBZP) Note to payee can be assigned to payment method

In Company Code note to Payee can also be set. This customizing has priority over country level above

Examples

1. Using Note to payee SAP_SEPA and preview button in SSCUI Adjust Note to Payee 102655 (OBPM2) with format and No. of Items 4

Preview information output in file (Note date is reflective of when preview simulation made)

1.1 : Setting: 'Always pyt adv' and note to Payee SAP_SEPA configured (In case example for testing note to payee set at country level only with SAP_SEPA). Payment with 4 invoices in app Manage Automatic Payments

In app Manage Payment Media (App ID F1868) For Reference Number Download. The note to payee in <USTRD> tag (4210-SUPL1 = &FPAYH-EIKTO&)

Payment Advice is in Output Items

1.2: The 'Restricted to 1 Row, Pymt adv. after ... lines' setting. Note to payee SAP_SEPA. Payment with 4 invoices in app Manage Automatic Payments (F110).

In app Manage Payment Media For Reference Number Download. The note to payee in <USTRD> tag the same as in example 1.

No Payment Advice in Output Items in app Manage Automatic Payments

1.3 Note to payee SAP SEPA and using the Preview button in In SSCUI Adjust Note to Payee 102655 (OBPM2) with format and No. of Items 5

1.4:The 'Restricted to 1 Row, Pymt adv. after ... lines' setting. Note to payee SAP_SEPA. Payment with 5 invoices in app Manage Automatic Payments (F110)

In app Manage Payment Medium For Reference Number Download. The note to payee in <USTRD> tag

Output items for payment advice

2. Using Note to payee SAMPLE 02 and preview button in SSCUI Adjust Note to Payee 102655 (OBPM2)with No. of Items 4

Result

2.1 :The 'Restricted to 1 Row, Pymt adv. after ... lines' setting. Note to payee SAMPLE 02 assigned in SSCUI Set Up Payment Methods for Each Country/Region for Payment Transactions . Payment with 4 invoices in app Manage Automatic Payments.

In app Manage Payment Medium For Reference Number Download. The note to payee in <USTRD> tag

This output does not follow the same format as the output on preview of note to payee:

*See information above on SAMPLE 02 . In this case there is no item text in supplier invoices.
The note to payee is truncated because the length of the atom PAYD3 in the payment medium format is of length 12
The note to payee is for Type 3 (Short entry for note to payee, external) line 1, is Acct with you &FPAYH-EIKTO& for SAMPLE 02,
Acct with yo is 12 char long. (In note to payee SAP_SEPA note to payee only has &FPAYH-EIKTO& for type 3, line 1 is configured)

No Payment Advice in Output Items.

2.2:The 'Restricted to 1 Row, Pymt adv. after ... lines' setting. Note to payee SAMPLE 02. Payment with 4 invoices in app Manage Automatic Payments. Item text included on invoices.

(with regard to item text see 2861716 - Item Text not visible in “Manage Automatic Payments”)

In app Manage Payment Medium For Reference Number Download. The note to payee in <USTRD> tag

Payment Advice Output

2.3:The 'Restricted to 1 Row, Pymt adv. after ... lines' setting. Note to payee SAMPLE 02. Payment with 2 invoices in app Manage Automatic Payments. Item text included on invoices.

2 invoices result in 4 lines according to the definition of SAMPLE 02 provided item text included, any more than to invoices will result in payment advice as above shown

In app Manage Payment Medium For Reference Number Download. The note to payee in <USTRD> tag