SAP Knowledge Base Article - Public

3091285 - System is allowing data changes to terminated users


  • The system is not blocking data changes to terminated users.
  • A record was added to Job Information of an inactive employee.
  • Is there a way to prevent data changes for terminated employees?

 Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental.


  • SAP SuccessFactors HXM Suite
  • SAP SuccessFactors Employee Central

Reproducing the Issue

  1. Navigate to the profile of an inactive employee;
  2. Take Action > Change Job and Compensation Info or click the pencil icon in Job Information to edit it;
  3. Select the Event and Event Reason;
  4. Make changes to existing data;
  5. Save;
  6. A warning message is raised: "The user X has been inactive since [Termination date]". Changes are saved to the terminated employee upon choosing to "Proceed"


  1. Import Employee Data;
  2. Select an entity: Job History;
  3. Upload the data change;
  4. The Import completes successfully.


This behavior is expected. A warning message is raised when data changes are performed for an already terminated employee, but it does not block the action.


You may choose to add a blocker using Business Rules for this kind of operation if it should not be allowed in your company. 

Please consider the following example: 

FAQ - Additional Information
Q) Where can I get information on this from the Guide?
A) Guide Rule  - chapter :Creation of a Rule That Raises a Message

See Also

  • 2331851 - Employee Central Implementation - Business Rules FAQ
  • 2092849 - How to create a Business Rule to validate data on change/save, and provide a Warning or Error messages


data change, inactive employee, terminated, separated, has been inactive since, warning message, The user X has been inactive since, Your Action Required, Employee has been inactive since xx/xx/xxxx , KBA , LOD-SF-EC-TER , Termination Details , Problem


SAP SuccessFactors Employee Central all versions ; SAP SuccessFactors HXM Suite all versions