SAP Knowledge Base Article - Public

3094021 - Error "Manual postings to GR/IR accounts aren't allowed" in SAP S/4HANA Cloud Public Edition

Symptom

In SAP S/4HANA Cloud Public Edition, in app Post General Journal Entries, error "Manual postings to GR/IR accounts aren't allowed" is shown.

Environment

SAP S/4HANA Cloud Public Edition

Cause

Manual Posting should not be done on GR/IR clearing account. This is to avoid inconsistencies on GR/IR clearing account.

Resolution

For the definition of the GR/IR clearing account check WRX GR/IR Clearing Account.

In the Process Navigator - SAP for Me for solution scenario SAP Best Practices for SAP S/4HANA Cloud Public Edition.

Go to the Accelerators tab. Open the Excel file with the title Account Determination (global). Information about account determination for GR/IR clearing account is available on the T030 tab.

 Post automatically only is set for this account.

See also GR/IR Clearing Account Maintenance.

Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account:

  • If the quantity invoiced is larger than the quantity received, the system expects further goods receipts for this purchase order to clear the balance;
  • If the quantity received is larger than the quantity invoiced, the system expects further invoices for this purchase order to clear the balance;
  • It is also possible to clear differences for delivery costs.

If no more goods or invoices are to be received for this purchase order, it is necessary to clear the balance.

This can be done in different ways:

  • Returning the extra goods to the supplier;
  • Cancelling the invoice and post a corrected invoice or a credit memo for the surplus posted quantity;
  • Clearing the GR/IR clearing account.

To clear the GR/IR clearing account use App Clear GR/IR Accounts, Clear GR/IR Clearing Account. 

The help documentation on topic is Maintain Goods Receipt / Invoice Receipt Clearing Account.

Scope item Monitoring of Goods and Invoice Receipts (‏2V7‏) allows monitoring and Reconcile GR/IR Accounts.


Use job "Automatic Clearing" or "GR/IR Automatic Clearing With Extended OIM" in app "Schedule General Ledger Jobs" to execute the automatic clearing.

No manual clearing is possible with a GR/IR clearing account.


Question: Can I make changes to the master data account determination for G/L accounts with transaction keys WRX, FR1, and FR3 in configuration activity Automatic Account Determination (SSCUI ID: 100297 ?

Answer: Do not change the account determination for G/L accounts with transaction keys WRX, FR1, or FR3 after goods receipts and/or invoice receipts have been posted, even though it's technically possible. This means that you should not change the G/L account. The reason is that you can only clear goods receipts with invoice receipts on the same G/L account. Clearing is not possible, for example, when a goods receipt is posted to one G/L account and the corresponding invoice receipt is posted to another G/L account. However, if you can ensure that all goods receipts and invoice receipts have been cleared at the point in time when you want to change the account determination, you can do this.

 

See Also

Keywords

GR/IR, WRX, Goods receipt/Invoice receipt, Post Automatically Only, FDC_POSTING_001/240, FDC_POSTING_001240 , KBA , FI-GL-GL-A-2CL , Posting/Clearing (Public Cloud) , FI-FIO-GL-2CL , Fiori UI for General Ledger Accounting (Public Cloud) , How To

Product

SAP S/4HANA Cloud Public Edition all versions