SAP Knowledge Base Article - Public

3099105 - No Journal Entry Created for a Paid By Company Expense


You have created an expense report with expenses that are paid by company, however, after submitting and approving successfully the expense report, no journal entry is created.


SAP Business ByDesign.

Reproducing the Issue

  1. Go to Travel and Expenses work center.
  2. Go to Expense reports view. 
  3. Open the related expense report.
  4. Go to Document Flow tab.

You see that no journal entry is created. You also notice that the expense report neither has landed as an unposted source document nor there is a process communication error associated.


The expenses in this expense report are paid by company, however the account determination group associated for expense posting and for offsetting posting is the same. Therefore, the debit and credit lines would derive the same G/L Account for the same amount posting. Hence, no journal entry is created.

In order to check the account determination groups maintained for the expenses, proceed as follows:

  1. Go to Business Configuration work center.
  2. Go to Implementation Projects view.
  3. Open the activity list.
  4. Open activity Expense Reporting - <country>
  5. Click Edit expense types.
  6. Find the expense type being used in the report.
  7. Click tab Account Determination.

You see that the account determination group maintained for Expense Account and Offsetting Account for Paid Expenses are the same. In this case, the Expense Account is taken for debit line in the journal entry and the Offsetting Account for Paid Expenses is taken for credit in the journal entry.

Therefore, if both are identical, i.e. credit = debit, neither an expense item nor a paid invoice expense item are created. Consequently, no message to accounting is sent and no journal entry is created for this expense report.


This is the designed system behavior. If you wish to have journal entry postings for company paid expenses, the associated account determination group for Expense Account and for Offsetting Account for Paid Expenses must be different.


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