SAP Knowledge Base Article - Public

3118309 - Wrong Account description in Cost Assignment


In the Cost Assignment tab of a Supplier Invoice, you select a G/L account but the description is not the same that can be see against the G/L account under General Ledger.


SAP Business ByDesign

Reproducing the Issue

  1. Go to the Supplier Invoicing work center.
  2. Select the view Invoices and Credit Memos.
  3. Search and find Invoice ID XYZ (XYZ represents the Supplier Invoice ID).
  4. Go to the Items tab.
  5. Select the Cost Distribution tab.
  6. Select the drop-down for G/L account.
  7. The description is not what you expect to see, and is not the same as the description against G/L account in General Ledger.


The list that you see under the section G/L account is the G/L account Alias, not the G/L account.


This is expected system behavior.

To confirm the descriptions that you are seeing you can go to the following.

  1. Go to the Business Configuration work center.
  2. Select the view Overview.
  3. Search and find the activity Chart of Accounts, Financial Reporting Structures, Account Determination.
  4. Select the option Edit Account Determination Groups.
  5. Select the Costs Ledger
  6. Select Groups for General Expense
  7. Search and find the Account that you were entering in the Supplier Invoice. 
  8. Here you can see the Description that is maintained and what is displayed in the Supplier Invoice.


GL Account, Cost Distribution, Description , KBA , SRD-FIN-GL , General Ledger , Problem


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