SAP Knowledge Base Article - Public

3119729 - Accounting document without material number

Symptom

In the Entry View of accounting document, Material is not shown 

Environment

SAP S/4HANA Cloud 

Reproducing the Issue

Example: Posting goods receipt with a reference to a purchase order or of an invoice receipt with a reference to a purchase order

Cause

Extended Open Item Management is active for one or more of the goods receipt/invoice receipt (GR/IR) clearing accounts.

Extended Open Item Management uses summarization to extend the limit of 999 lines.  

Resolution

System is working as Designed

With activation of Extended Open Item Management, when you post documents using the AC interface (from SD, Procure (MM) or other applications) the system automatically adds some fields to the summarization when the GR/IR clearing account is involved in posting.
These are: 

  • Item Text
  • Material Number
  • Item Number of Purchasing Document
  • Reference key for line item

Values for these fields are not available on the Entry View

Values for these fields can be displayed in the General Ledger View 

The General Ledger View is used for reporting purposes. In App Display Line Items In General Ledger View (App ID F2217), the value of the material number is displayed in field Product

There is no summarization for documents that are entered in FI

Without extended Open Item Management active, for any posting involving goods receipt/invoice receipt (GR/IR) clearing account, the above fields can have values on the Entry view however the limitation of 999 line items apply. 

See Also

Open Item Management for G/L Account

Procurement of Direct Materials (‏J45‏)

Display Line Items in General Ledger


App Extensibility: Display Line Items in General Ledger (Key User)

Keywords

WRX, GR/IR, Entry view, summarization, BSEG, ACDOCA, X_UJ_CLR, MATNR, EBELP, SGTXT, XREF3 , KBA , FI-GL-GL-J , Integration/Accounting Interface , Problem

Product

SAP S/4HANA Cloud all versions