SAP Knowledge Base Article - Public

3155242 - Journal Entry Posted Before Payment Approval Process

Symptom

When a payment is executed, journal entry for the payment is posted before the payment approval is sent to the approver.

Environment

SAP S/4HANA Cloud

Reproducing the Issue

Payment batch is created successfully. Batch can be automatically generated via one of the following procedures:

  1. Bank transfer
  2. Payment run using app Manage Automatic Payments
  3. Free form payment
  4. Others.

Cause

This is the product standard behavior. 

Resolution

When a payment is executed, payment batch is created indicating that the payment run is complete, and the batch is awaiting approval by the approver. The creation of the cross-payment run in bank communication management (BCM Batch) is done automatically after the payment is initiated. With approval process, payments are to be reviewed / approved / rejected by designated approvers, meaning payment batch will be reviewed and submitted if approved. For all batches that went successfully through the approval process, the payment medium file is created. The payment medium file is sent to bank, and the bank sends a payment status message stating that the bank has accepted.

See Also

Payment Approval Processing

Keywords

Journal Entry, Payment Approval, Manage Automatic Payments, Bank transfer, Free form payment, Payment Batch, Payment Medium, BCM , KBA , FIN-FSCM-BNK , Direct Bank Communication , Problem

Product

SAP S/4HANA Cloud all versions