SAP Knowledge Base Article - Public

3196485 - Goods and Services Receipts are not being Assigned to Supplier Invoice as Expected


You have created a supplier invoice and then created goods receipt for the specific invoice details with exact quantity, however, multiple goods receipts are assigned as references in the supplier invoice item.


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Reproducing the Issue

  1. Go to Supplier Invoicing work center.
  2. Go to the Invoices and Credit Memos view.
  3. Search and open the Supplier Invoice.
  4. Click the View All button.
  5. Go to the Items tab.
  6. Go to the Cost Distribution sub-tab.
  7. System has assigned multiple goods receipts as references instead of one which contains exact quantity.


When there are several supplier invoices, which can be deassigned or reassigned (refer to the same delivery or order), there is a specific order when which supplier invoice item is assigned to the goods receipt/delivery reference, and the order is:

• First the supplier invoice that has an unassigned item with same quantity as the delivery that is created

• Then the posted ones (Status Posted, Paid, Partially Paid)

• Then the ones that have the Status "In Approval"

• Then in order of the invoice date (oldest one is updated first).


The goods receipt references will be assigned to the supplier invoice items based on the above order. Hence, a supplier invoice can have multiple delivery references where the quantity gets distributed.

You can also create goods receipt/delivery document first and then create supplier invoice with respect to the delivery created using "All Deliveries to be Invoiced" in supplier invoice entry view.


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