3204345 - Full Payment Submission Adjustment (FPSA) – Previous Year Adjustments

Introduction

After the 19 April, following the end of the tax year, an employer cannot submit an FPS for the closed year. Where an employer needs to submit FPS details for a previous tax year or amend year to date FPS figures for a previous tax year they must use a different report which when Real Time Information Reporting (RTI) was first introduced was the Earlier Year Update (EYU).

HMRC announced that the EYU report would no longer be accepted from April 2020 (for adjustments to the tax year 2019/20 onwards) and that they would accept FPS reports with Year to Date values to make amendments to previous tax years values instead.

The EYU report is no longer accepted for adjustments to previous tax year’s reported values from April 2020. Although the EYU will still be accepted by HMRC for adjustments to the tax years 2013/14 – 2017/18 after April 2020. This is limited by the rule that an employer can only adjust the previous 6 tax years of submitted figures (e.g. from April 2022, which is tax year 2022/23 the earliest year that HMRC will accept adjustments for is 2016/17).

The Full Payment Submission Adjustment (FPSA) report RPCFPSAG0 has replaced the Earlier Year Update report RPCEYUG0. The FPSA report creates an FPS XML file for a previous tax year and uses the data from a predefined Excel spread sheet uploaded to the report to create the file.

Customers must use SAP GUI to run the FPSA process as there is a system limitation that WEB GUI does not support OLE which is used to import excel data. Please see

314568 - SAP GUI for HTML functionality / Limitations / Sp. Behaviour

The report can be executed at a tax reference level and output options available are as follows

1. ALV
2. XML and ALV
   
   

There is also an option to make a test in live submission.

SAP recommend always processing using a Test in Live first so that the adjustments can be checked and that the file will be accepted by HMRC prior to running a Live update which will physically update the payroll system and HMRC.

The report reads the data (delta values) from the specified Excel file and displays the employee’s details and amended year to date values along with any previously reported year to date values in an ALV format. If the XML with ALV button is selected, then the system also generates an XML file.

FPSA, RTI, RPCFPSAG0 , KBA , PY-GB , United Kingdom , BC-FES-WGU , SAP GUI for HTML , How To