SAP Knowledge Base Article - Public

3212993 - Clerk field on Payment Advice

Symptom

Our Clerk on Payment Advice 

"Image/data in this KBA is from SAP internal systems, sample data, or demo systems. Any resemblance to real data is purely coincidental."

Environment

SAP S/4HANA Cloud 

Resolution

Our Clerk on Payment Advice, case scenarios explored:

In the Adobe LiveCycle Designer for Payment Advice Our Clerk = FullName

In App Define Accounting Clerks (S_ALR_87003335)



In App Maintain Business User the user ending with 0 for Office User is the Person with First Name: Example, Last Name: ApAccountant, Full Name: Example ApAccountant

For Clerk 01 even though the Name of the Office Clerk is Mrs Smith,  in this case the cb user assigned is not Mrs Smith. In app Maintain Business Users the user ending with 4 for Office User is the Person with First Name: Example, Last Name: ArAccountant, Full Name: Example ArAccountant

3 Case scenarios reviewed:

Scenario 1

Define Accounting Clerks

CoCd ClerkName Of Accounting Clerk Office User
1710   cbuser filled (Example ApAccountant)

In App Maintain Business Partner for Customer, Accounting Clerk Abbreviation is blank in Vendor: Correspondence

In App Manage Automatic Payments Our Clerk is related to the Sending Company Code not the Paying Company Code for the Payment Advice.

Output Items 



Payment Advice Our Clerk: Example ApAccountant 

Scenario 2: 

Define Accounting Clerks

CoCd ClerkName Of Accounting Clerk Office User
171001Mrs. Smith  cbuser filled (Example ArAccountant)

In app Maintain Business Partner, Accounting Clerk Abbreviation = 01 

App Manage Automatic Payments

Output Items

Payment Advice 

Scenario 3: 

Define Accounting Clerks

CoCd ClerkName Of Accounting Clerk Office User
1710APMr. Smith  

In app Maintain Business Partner, Accounting Clerk Abbreviation = AP

App Manage Automatic Payments

Output Items

Payment Advice

No field Our Clerk in Payment Advice as the Office User is not filled in the App Define Accounting Clerks for the Accounting Clerk AP for the Sending Company Code 

See Also

Configuring the Output of Payment Advice Forms

Keywords

KBA , FI-FIO-AP , Fiori UI for Accounts Payable , How To

Product

SAP S/4HANA Cloud 2202