SAP Knowledge Base Article - Public

3221760 - Error 'Budget exceeded for Budget Category AAA Cost Center BBB by 0.00' Occurs When Processing Purchase Order or Invoice

Symptom

Error 'Budget exceeded for Budget Category AAA Cost Center BBB by 0.00' occurs when processing purchase order or invoice.

AAA represents the ID of the budget category. BBB represents the ID of the cost center.

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to Purchase Requests and Orders work center.
  2. Go to Purchase Orders view.
  3. Search for the purchase order in question and open it.
  4. Click on Check button.
  5. System shows error message 'Budget exceeded for Budget Category AAA Cost Center BBB by 0.00'.

Or

  1. Go to Supplier Invoicing work center.
  2. Go to New Invoice Without Purchase Order common task.
  3. Enter the required information and click on Check button.
  4. System shows error message 'Budget exceeded for Budget Category AAA Cost Center BBB by 0.00'.

Cause

You have activated the function of active budget control.

  1. Go to Business Configuration work center.
  2. Go to Implementation Projects view.
  3. Select your implementation project and click Edit Project Scope. 
  4. In the Questions step, expand the Financial and Management Accounting scoping element, select Financial Planning within Management Accounting and you can see the question 'Do you want to perform budget checks during the integrated procurement or manual invoicing process?' is scoped.

Therefore, the system performs budget checks during the integrated procurement or manual invoicing process.

An error occurs if there is no available budget in the system.

You can use report 'Cost Centers - Budget Monitoring' to check for available budgets.

  1. Go to Business Analytics work center.
  2. Go to Design Reports view.
  3. Search and open 'Cost Centers - Budget Monitoring' report.
  4. Enter Company, Set of Books and Accounting Period/Year according to the purchase order and invoice information. Budget Cagetory enter AAA. Cost Center enter BBB.
  5. The value of Budget is displayed as 0.00.

Resolution

You have to create financial planning data and marked it as default for the selected fiscal year, company, and set of books. When Active budget control is scoped, the default release version should be available for the selected fiscal year, company, and set of books.

You can upload your budget per budget category and release a portion of your budget by entering your released budget amounts. You can do so from the Cost and Revenue work center. For more information, see Enter Plan Data and Enter Budget Release Data.

See Also

What's New in Financial Management

Active Budget Control

Cost Centers Budget Monitoring

Active Budget Control in SAP Business ByDesign

Keywords

Budget, Budget Category, Cost Center, Budget Active Control, Planning, Budget Release, 有效的预算控制 , KBA , SRD-FIN-COR , Cost & Revenue , Problem

Product

SAP Business ByDesign all versions