SAP Knowledge Base Article - Public

3223208 - Journal Entry Vouchers Numbering not in Sequence


You are checking the Journal Entry Vouchers created for a given company and noticed that some IDs are out of sequence.


SAP Business ByDesign.

Reproducing the Issue

  1. Go to General Ledger work center.
  2. Go to Journal Entry Vouchers view.
  3. Show All Journal Entry Vouchers and filter by e.g. company A.

You see that the sequence of Journal Entry Vouchers looks as follows:

  • Journal Entry Voucher with ID 1
  • Journal Entry Voucher with ID 2
  • Journal Entry Voucher with ID 3
  • Journal Entry Voucher with ID 35

You wonder why the ID assigned to the Journal Entry Voucher jumped to 35.


This can happen if you have more Companies using the same tenant and the journal entry voucher was originally created for company B. The journal entry voucher was saved with company B assigned, hence the system derived the ID from the sequence related to the company B. After that, the user changed the company assignment to Company A (the ID of the journal entry voucher did not change) and posted.

Therefore, since the journal entry voucher was initially saved with Company B assigned, it derived the ID based on the numbering sequence for Company B. If the company is changed, the ID of the journal entry voucher is not changed and is used for the new company assigned to the journal entry voucher.


This is the expected system behavior.


Journal Entry Voucher ID. Numbering. Sequence. Order. Assignment. Number Range. , KBA , AP-ACC-AE , Accounting Entry , How To


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