SAP Knowledge Base Article - Public

3223379 - Error Message: Field Budget category not supplied/missing for budget check


You are tyring to create a Purchase Order and system raises an error message: "Field Budget category not supplied/missing for budget check."


SAP Business ByDesign

Reproducing the Issue

  1. Go to Purchase Requests and Orders work center. 
  2. Go to Purchase Orders view. 
  3. Search for ABC (ABC refers to the purchase order ID).
  4. Click in Edit button. 
  5. Click in Check button. 

You get the error message: 

  • Field Budget category not supplied/missing for budget check.


The Budget Control Action is activated in the system. You can confirm if the question is scoped by following the steps below:

  1. Go to Business Configuration work center.
  2. Go to Implementation Projects view.
  3. Select the implementation project entry titled "First Implementation".
  4. Click in Edit Project Scope button. 
  5. Click in Next button until reach to "4. Questions" section. 
  6. Expand "Financial and Management Accounting".
  7. Expand "Management Accounting".
  8. Expand "Financial Planning". 
  9. In the group "Budget Control", the question "Do you want to perform budget checks during the integrated procurement or manual invoicing process?" is scoped. 

Also in the system it is marked Purchase Order for Budget Check, which can be checked by following the below steps:

  1. Go to Business Configuration work center.
  2. Go to Overview view. 
  3. Select activity Budget Control.
  4. Open it.

You can see that Purchase Order is marked for Budget Check.

However the Budget Category is not maintained in the master data of the product of the Purchase Order.

Also in the Budget Queries fine tuning activity, the corresponding G/L Account Group should be marked as Budget relevant.


Please follow the steps below to maintain a Budget Category for the product in the Purchase Order: 

  1. Open Purchase Order ABC.
  2. Navigate to Items tab.
  3. Do a double click in the product to open its master data. 
  4. Click in View All button.
  5. Navigate to Valuation tab. 
  6. Maintain the Budget Category as per the business requirement. 
  7. Save it. 

Also please follow the steps below to assign the Budget Category to all relevant product categories when maintaining a Product Category from the Product Category work center:

  1. Go to Business Configuration work center.
  2. Go to Overview view.
  3. Search for the Activity Budget Queries. 
  4. Open it. 
  5. Select Edit G/L account groups for reporting.
  6. Select the relevant G/L Account Group.
  7. Select the Budget relevant check box

After perfoming this change, the error should not appear in the Purchase Order anymore.

  • Note: System checks the available budget at the time of purchase order release, approval or change after release. It checks the anticipated to be spent amount on the purchase order against the respective available budgets.

See Also


Purchase Order; Field Budget; Budget check , KBA , SRD-SRM-PRO , Purchase Requests and Orders , How To


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