SAP Knowledge Base Article - Public

3230365 - Expense Reports Skips Audit And Goes To Approval Due to Write Access For Expense Reports


User has Write Access for Expense Reports for a particular Company. User Submits an Expense Reports for another Company and the Expense Report goes into Approval irrespective of the company by skipping the Audit Step.

For Example users are employed in the Holding Company ABC (ABC stands for Company) and they make accounting for other companies DEF(DEF stands for Company). So they have write access for Expense Reports in company DEF (DEF stands for Company). When they enter their own expense report in company ABC (ABC stands for Company) it goes to Approval but it is required that it goes to Audit.


SAP Business ByDesign

Reproducing the Issue

Ensure that the User who is creating Expense Report has Write Access to Expense Report to any other Company than the one belongs to.

  1. Go to Travel and Expenses work center.
  2. Go to Expense Reports view.
  3. Show All Expense Reports and Find the Expense Report in question.You could see the status is "In Approval" and Audit is skipped.

In general, when an Expense Report is Submitted it goes to Audit.


Once the Write Access is given to User for Expense Reports against a Company, it does not matter for which Company the User has write access, it is sufficient that the User has write access to one Company in order to be treated as an Auditor.

Hence, the Audit step will be skipped and the Expense Reports goes to Approval.


The system works as designed.

The current logic cannot be changed. The modification of the current logic cannot be done for compatibility reasons.


Expense Reports,Write Access,Audit,Approval , KBA , expense report write access , audit skip , SRD-FIN-ERM , Travel and Expense Management , Problem


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