SAP Knowledge Base Article - Public

3230601 - Sales Order ID Not Derived after Entering Project Task in the Manual Journal Entry Voucher


You create manual journal entry voucher, journal entry type 00088 - Manual Entry for Sales Documents, screen variant 634 - Man. Write-Up/Write-Down for Sales Doc.; In the Item Details, you enter project task but the sales order ID is not derived automatically in the line items. You expect the sales order ID to be derived automatically.


SAP Business ByDesign.

Reproducing the Issue

  1. Go to General Ledger work center.
  2. Go to New Journal Entry Voucher common task.
  3. Enter below values: Company AA, Journal Entry Type 00088 - Manual Entry for Sales Documents, Screen Variant 634 - Man. Write-Up/Write-Down for Sales Doc(AA is the Company ID).
  4. In the Line Item, click Add Row.
  5. In the Item Details - Sales Write-Up/Write-Down, enter BCD in the Project Task(BCD is the Project ID).

You notice that the Sales Document ID EFG is not derived automatically(EFG is the Sales Document ID) and you have assigned Project Task BCD to the Sales Order EFG. Besides, you notice for some other Project Tasks entered in the Journal Entry Voucher, relevant Sales Order IDs are derived.

To check the assignment in the Sales Order, you can:

  1. Go to Sales Orders Work Center.
  2. Go to Sales Orders View.
  3. Open Sales Order EFG.
  4. Click View All.
  5. Go to Tab Items.
  6. In the Details, you see that it is assigned to Project Task BCD.


There's logic where it is decided whether the SO can be derived for the project or not based on certain factors. One such factor is the SO line item itself has invoice status as finished. So basically we are getting the SO back as we expect, but then in this code, because invoice status of the SO item is finished, it's not allowed to be used.

To check the Invocie Status of the Sales Order EFG:

  1. Go to Sales Orders Work Center.
  2. Go to Sales Orders View.
  3. Open Sales Order EFG.
  4. Click View All.
  5. Go to Tab Items.

In the Details, you see that the Invoice Status is Finished; While checking other sales orders derived when entering project tasks, the Invoice Statuses are In Process.


This is the system design. And this is long-standing logic and it would be a new requirement to change same.


manual journal entry voucher. 00088 - Manual Entry for Sales Documents. 634 - Man. Write-Up/Write-Down for Sales Doc. project task. sales order ID. missing. blank. , KBA , AP-ACC-AE , Accounting Entry , How To


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