SAP Knowledge Base Article - Public

3232030 - Is It Possible to Change the Default Values of the Header Text and Item Text of the Expense Report's Journal Entry?


After posting the expense report, you find that the values of header text and item text in the journal entry are in the following format by default.

Header Text: Expense Report ID/Currency/Version ID/Employee ID/Employee Name

Line items for Costs-> Item Text: Expense ID: Expense Type

Line items for Accounts Payables-> Item Text: Expense Report ID/Currency/Version ID/Employee ID/Employee Name

You want to know if it's possible to change the default method.


SAP Business ByDesign

Reproducing the Issue

  1. Go to General Ledger work center.
  2. Go to Journal Entries view.
  3. Search the journal entry in question.
  4. Click on View.
  5. You find that the assignment method of header text and item text is fixed(as stated in the Symptom).


From an application point of view these texts are hardcoded without a chance for the customer to manipulate it.

Whether it's BO of expense report or journal entry, we can't release PSM to help customers achieve custom header text and item text requirements.

Unfortunately as of today there seems to be no way to manipulate the note field when it comes from Expense report.

You may raise an influence request in Customer Influence for SAP Business ByDesign at which can then be evaluated in future based on the votes that it gets.


Expense report, Header text, item text,journal entry, 费用报销单, 抬头文本,项目文本 , KBA , SRD-FIN-GL , General Ledger , Problem


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