3234008 - Expense Report for Mexico: Meals Expense Posting to an Unexpected G/L Account

The expense report AAA has been posted containing an expense type belonging to expense category Meals. You expect the full expense amount to be posted to the expense account BBB defined in fine tuning activity Expense Reporting - Mexico, however, this doesn't happen.

AAA means the expense report ID.

BBB means the G/L Account tied to the expense account (account determination group).

SAP Business ByDesign

1. Go to the General Ledger work center.
2. Go to the Journal Entries view.
3. Open Journal Entry ID CCC (CCC means the Journal Entry ID) for expense report AAA.
4. Notice that just part of the expense amount belonging to the Meals expense has been posted to G/L Account BBB. The remaining expense amount has been posted to a different General Expense account.

For example:

Expense Type DNNR - Dinner/Meals (tied to Expense Category Meals)

Expense Amount for DNNR in expense report AAA: 3.370,00 MXN

Expense Amount posted to G/L Account BBB in Journal Entry CCC: 750,00 MXN

Expense Amount posed to a different General Expense account: 2.620,00 MXN

For Mexico, there are Statutory Limits for Mexico Deductibility that define maximum amounts for deductibility based on expense categories.

The maximum limits can be checked as follows:

1. Go to the Business Configuration work center.
2. Go to the Overview view.
3. Search for activity Expense Reporting - Mexico and open it.
4. Click View statutory deductible limits and rates for mileage and receipt types.
5. In the new screen Statutory Limits for Mexico Deductibility, select the Expense Limit tab and check the Maximum Amounts per Expense Type.

Remark: the Maximum Amounts for deductibility are defined based on Expense Categories and not Expense Types.

For example, maximum deductibility amount for expense category Meals is applicable for expense types Dinner and Lunch.

The system behaves as per design.

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