SAP Knowledge Base Article - Public

3234833 - CMT : CPQ: How to create a new version of a product and activate it


CPQ: How to create a new version of a product and activate it


Applies To:  



This shows you how to create new versions of a product and then activate it.



When you want to be able to replace an existing product with a newer version at the touch of a button, you can take advantage of the Product Versions feature.

This is particularly useful if you want to setup certain actions to trigger secondary actions such as “Automatically Update Items to New Product Version” or “Prompt Users For Update to New Product Version”, which will allow the automatic updating of older versions of the product already listed existing quotes.


  1. Go to Setup > Product Catalog > Products.
  2. Click on the actions icon and select Product Version from the dropdown list.

  3. Click on Create New Version > You can edit version number or accept the one that SAP CPQ offers, and enter description > Save.

  4. Click the Edit icon next to the newly generated version of the product and customize it the way you want the new product version to show. Click Save when finished.

  5. Activate the new version to make it default. Have in mind that only one version should be active at a time.

Customers should now only be able to see the newly activated version of the product within your catalog, and admins will only see the active version of the product upon performing a product search. Admins can always click the Product Version icon to see all versions of the product and activate whichever version that is appropriate.





KBA , CEC-SAL-CPQ , Sales Cloud CPQ , How To


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