SAP Knowledge Base Article - Public

3235861 - Unposted Source Document Error: Supplier Invoicing not Possible; Posting on DD.MM.YYYY Blocked in Company 123

Symptom

You try to post Unposted Source Document: Supplier Invoice, you see an error message:

Supplier Invoicing not possible; posting on DD.MM.YYYY blocked in company 123 (Here, 123 refers to Company ID)

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the General Ledger Work Center.
  2. Go to the Closing Cockpit View.
  3. Click on the Source Documents Sub-View.
  4. Set Show Filter to Unposted Source Documents.
  5. You observe that some Source Document Type Supplier Invoice have the status In Process.
  6. Select the Document.
  7. Click on Actions drop down button.
  8. Click on Post Business Transaction.
  9. Observe that there is an error: Supplier Invoicing not possible; posting on DD.MM.YYYY blocked in company 123 

Cause

Accounting period relevant for date DD.MM.YYYY has Period Status as Blocked and hence you are getting this error message.

Resolution

You can post the unposted source documents manually to the current period which is open or you could post to the old/past period.

A. To post the unposted source documents in the current period, follow these steps:

  1. Go to the General Ledger work center.
  2. Go to the Closing Cockpit View and select the Source Documents sub view.
  3. In the Source Documents, select the option Unposted Source Documents in the Show view and click Go button.
  4. A list of all Unposted Source Documents will appear, select your unposted document where you see that error message.
  5. Then, click Action button and then select View Business Transaction.
  6. Now Business Transaction for Accounting window will open with that Document and then click on Post To Another Period.


B. To post the unposted source document in the old/past period, follow these steps:

  1. Go to the General Ledger work center.
  2. View the Common Task and open the Open and Close Periods sub view.
  3. Enter the required selection parameter like Company ID, Set of Books etc. and click Go button.
  4. Select your period which is blocked for posting and then click Open Period.
  5. Your blocked period will open now, you can open the Period for Operational Postings.
  6. Finally click Save and Close button.
  7. After performing these above mentioned steps, system will allow you to post these unposted source documents manually in the old/past period. As it is mentioned in the step (A) how to post unposted source document manually, there you have to click Post in the Business Transaction for Accounting window. This will post these unposted documents in the old/past Period (current period).

 Also, maintain the process control to post source document in specific time periods and posting dates.

  1. Go to the General Ledger work center.
  2. Select the Companies view.
  3. Select the Company ID of the buying company in the invoice and press Set Process Control.
  4. In the General Data tab, press Add to add a new Process Control item with Business Process Group: Supplier Invoicing.
  5. Define dates in the Entry Possible Until, From Posting Date, To Posting Date fields, ensuring that date invoice's posting date DD.MM.YYYY is within the defined time span.
  6. Press Save and Close.

Once you have maintained a Process Control for, at least source documents of type Supplier Invoice, you will be able to post the supplier invoice on DD.MM.YYYY.

Keywords

Supplier Invoicing not possible, Posting on blocked in company, Set process control, post without opening periods, ByD Posting Error, Unposted source documents , KBA , unposted source document error , supplier invoicing not possible , posting on blocked in company , set process control , SRD-FIN-GL , General Ledger , Problem

Product

SAP Business ByDesign all versions