3248326 - Central KBA for ByD Personnel Administration

The Employees view within the Personnel Administration work center provides you with a list of all employees working in your company. This employee list gives you an overview of the main employee   data, such as name, organizational unit, hire date, and country. You can also have a look into the below Knowledge Base Article that has some frequently asked queries from customers in subject to Personal Administration.

2511935 - Frequently Asked Questions on Personnel Administration

 SAP Business ByDesign

Personnel File

You use the Personnel File to display and amend an employee's personal and employment-related data.

1. Employee List View 

Below are few KBA's that would help you in resolving the issues related to Employee list view :

1466567 - How to Define Employee ID Using Alphanumeric Characters

1960660 - Leading Zeros for Employee IDs are Truncated

 2567354 - How to Change Employees Name

1970536 - Employee IDs not in Sequence in Personnel Administration

1979627 - Employees are Missing in Personnel Administration work center

2058364 - Employee Missing in the Employees View of Personnel Administration

1275498 - One Employee Appears More Than Once in the Employee List of Personnel Administration

1910827 - Is it Possible to add New Document Types to the Personnel File Attachments?

1614523 - Unable to Edit the Extension Field Added in Employee's Personnel File Since It Is Read-Only

1611863 - Address Line 1 to 5 Coulmns Are Missing in the Employee List Report in Personnel Administration

2530879 - Regular Tasks View in Personnel Administration Appears Blank

2. Employee Personal Data 

Below are few KBA's that would help you in resolving the issues related to Employee Personal Data :

2738661 - How to enable Nickname field for Employee’s Personnel File

1533973 - Unable to Create a New Administrative Category Other Than Those Delivered by SAP

1578460 - Bank Account Not Available for Selection when Editing Employee Personnel File

1952212 - Unable to Add Department Name and Company Name to an Employee Using Change Workplace Contact Data

1479975 - Warning Message 'No bank details maintained for the partner' When Select Bank Transfer as Payment Method

2180015 - Time Model in Value Selection not Displayed or Error Message 'Time model not Permitted for Current Country'

3. Employee Data Migration

Below are few KBA's that would help you in resolving the issues related to  Employee Data Migration :

2035626 - Howto Migrate "Alternative Employee ID" for Employee Data

2695263 - Error Message: “'Business User': Mandatory value missing in column 'User_ID'” While Migrating Employee Data

2455641 - Error Message "Bank Data Not Found; Check if Bank Data Was Migrated with Employee Data" During Migration of Personnel Administration Data

2118616 - Error "Bank References to XYZ Not Found in Bank Directory" While Migrating Basic Employee Data

2742251 - Error "Bank ID XXXX Not Assigned to Employee" When Migrating the Personnel Administration Data

2593215 - Alternate Employee ID Field not Present in the Personnel Administration Data Migration Template

2695257 - After Migration of Personnel Administration Data, the Personnel File of Employee is not Available

4. Employee Data 

a) Work Agreement 

Below are few KBA's that would help us in resolving the issues related to Work Agreement of the Employee :

1922028 - Is it Possible to Change the Hire Date and Service Date of an Employee Before the Start Date of the Org Unit?

1471849 - Is it Possible to Change Work Agreement of an Employee after Hiring?

1625872 - Employees Are Not Available in Personnel Administration Work Center

1472641 - How to Enable 'Authorities' View in Personnel Administration work center

2164684 - Full Time Equivalent Value for Employee Shows Wrong Value

2218750 - Error Message When Terminating Employee: Start Date Of Agreement Cannot Be Before Work Agreement Start Date

1925049 - Error Message: Work Agreement for Employee Exists In Entered Period

b)Organisational Assignment 

Below are few KBA's that would help you in resolving the issues related to Organisational Assignment of the Employee :

2149253 - Mismatch in Org Unit and Reporting Line Unit for Employees After Migration

1621996 - Error Message "Org. unit not assigned to valid reporting line unit on transfer date" when Transferring an Employee

1723249 - Error Message "Company of Employment and Organizational Unit Do Not Match"

3118957 - Employee Workplace Contact Address Not Updated Automatically Upon Change of Org Unit Address

1630639 - FTE Values Are Different in Work Agreement and Organizational Assignment in Employee’s Personnel File

1497736 - Cannot Delete Org Unit because There Is Employee Work Agreement Reference

1614519 - Employee Is Missing in the Respective Org Unit

c)Payroll Group Assistant of Employee

Below are few KBA's that would help you in resolving the issues related to Payroll Group Assistant of the Employee :

 2728305 - Payment Method Missing for Employee

1533973 - Unable to Create a New Administrative Category Other Than Those Delivered by SAP

1925143 - Restricted Limit on Bank Account Number

1938102 - Error Message 'Pay Group Assignment validity must match Work Agreement validity' While Removing the Payroll Group

1961502 - Is it Possible to Search for Swift/BIC in the Bank Field of Payment Information in the Personnel File of an Employee?

2666399 - Error 'IBAN required for country ABC to support SEPA payments' Comes When Adding Payment Bank Information for a Non-European Employee

 2148667 - Error Message: "Tax Identification Number already exists for an employee"

  1867681 - Error Message: Company tax arrangement for federal tax authority is missing or incomplete. For reporting purposes, the employer must have a valid company tax arrangement.

d)Social Insurence Data of Employee 

Below are few KBA's that would help you in resolving the issues related to Social Insurence Data of the Employee :

1617028 - Health Insurance Funds List Is Shown in Employee Personnel File but Health Insurance Branch List Is Not Shown in Complete Payroll Data Task

2429933 - Terminated Employee is Available in the List of Active Employees in Personnel Administration work center

e) Cost Center of Employee

Below are few KBA's that would help you in resolving the issues related to Cost Center of the Employee :

1614500 - How to Find Employee's Cost Center Manager Who Is Different From Reporting Line Unit Manager

1752090 - Error Message: Cannot change timeline of cost center XYZ (); cost center is used by financial accounting

Employee Life Cycle

The employee life cycle starts with the hiring followed by a possible internal transfer from one department to another and ends with the termination of the relationship.

1. Hiring an Employee

Below are few KBA's that would help you in resolving the issues related to hire an employee :

2654330 - Web Service Usage for Personnel Administration

2621895 : Warning Message While Hiring an Employee in Personnel Administration 

2666830 : While Hiring an Employee, Employee ID field is Pre-populated and Cannot be Modified

2508159 : Missing Notice Period in Hiring Process

1640846 - Error Message 'Action not Possible; Transfer Records Exist for Selected Work Agreement' When Changing the Hire Date of an Employee

2814020 : Error "Organizational Unit Locked by XYZ" During Hiring Process

1483434 : Country Field Becomes Mandatory When Mail Address Is Entered during Hiring an Employee

2. Transferring an Employee

Below are few KBA that would help us in resolving the issues related to transfer an employee :

1987096 : Transfer of an Employee is always determined to the 1st of next month

1511986 : Unable to Find Newly Created Org Units When Trying to Transfer an Employee

1479975 : Warning Message 'No bank details maintained for the partner' When Select Bank Transfer as Payment Method

3. Terminating Relationship with an Employee 

Below are few KBA that would help you in resolving the issues related to Terminating Relationship with an Employee :

1471978 : How to Set Termination Reason as 'Retirement' when Terminate an Employee

1681184 : Unable to Terminate an Employee because the Termination Date Is Earlier Than Organizational Assignment Date

1650077 : What Is the Difference between Terminate Relationship With an Employee and Terminate Relationship with Employees in Payroll

3090643 - Error Message "Action Not Possible; Termination Records Exist for Work Agreement"

1921500 - Error Message "Action not possible, Several termination records exist for work agreement"

2981594 - You are Trying to Terminate Relationship with Employee and Receive Error: "Employee has Multiple Work Agreements; Specify Last Working Day"

1892357 - Error Message "Action Not Possible; Transfer Records Exist For Selected Work Agreement" When Changing the Termination Date of An Employee

4. Rehiring the Employee

Below are few KBA that would help you in resolving the issues related to Rehiring the Employee :

3230485 : Error message "Start Date Must Not Be Later Than End Date" During Rehire of Employee

 2407503 : Error Message: "Rehire failed", While Rehiring Employee in Personnel Administration Work Center

 2448339 : Is it Possible to Change the Country of the Employee Who was Incorrectly Rehired?

2579181 - It is Not Possible to Change the Hire Date for a Rehired Employee

1522734 : Save Failed While Trying to Rehire an Employee

2528752 : Unable to see the old Time Recordings of the Employee After Rehire with Reinstatement Enabled

5. Service Agent 

Below are few KBA that would help you in resolving the issues related to Service Agent :

1654080 - Service Agent is Missing in the Task Hire Service Agent as Employee

1467862 : Error Message 'Enter a service agent ID between XXX and YYYY' when Hiring an Employee

 2512272 - Frequently Asked Questions in Time Administration ,2510602 - Frequently Asked Question on Compensation WOC ,2515964 - Frequently Asked Questions Regarding Employee Self-Services and Manager Self-Services

Personnel Administration, Employee View, Hiring, Transfering, Rehiring, Service Agent, Terminating, Employee List view, Employee Personal Data, Payroll Group Assistant of Employee, Social Insurence Data of Employee, Organisational Assignment, Work Agreement, Cost Center of Employee, Employee LifeCycle, Personnel File , KBA , SRD-HR-PAD , Personnel Administration , Problem

SAP Business ByDesign all versions