SAP Knowledge Base Article - Public

3270680 - Error Message: 'No Expense Arrangement Found for Employee 123' When Creating Expense Report

Symptom

You are receiving below error message while creating Expense Report.

Expense arrangement not found
No expense arrangement found for employee ID 123. (Here, 123 represents the Employee ID)

Environment

SAP Business ByDesign

Reproducing the Issue

  1. Go to the Travel and Expenses work center.
  2. Click on New -> Expense Report on Behalf.
  3. Choose an Employee and you can see the error meesage:

Expense arrangement not found
No expense arrangement found for employee ID 123. (Here, 123 represents the Employee ID)

Cause

You have not created the Expnese Arrangement for the Employee:

  1. Go to the Travel and Expenses work center.
  2. Go to the Expense Arrangements view.
  3. Search for Employee 123.

You cannot find any active Expense Arrangment for the Employee.

In the current ByDesign version, it is not possible to directly create expense arrangements for other countries than standard countries.

Resolution

As a workaround, you can create your own country version for ABC via Generic Country Version. (Here, ABC refers Country)

You have to scope the scoping question "Do you want to use the generic country version for Expense and Reimbursement Management?"
You can follow the below steps:

  1. Go to the Business Configuration Work center.
  2. Go to the Implementation Projects view.
  3. Show All Current Projects and Find Project and Choose "Edit Project Scope".
  4. Go to the Questions.
  5. Go to the Travel and Expenses Work center>Expense and Reimburse management>Expense reporting.
  6. Select the checkbox against this question.

You have to create a new country version by following the below steps :

  1. Go to the Business Configuration Work center.
  2. Go to the Implementation Projects view.
  3. Select the Project and Choose Fine Tune Activity List.
  4. Show All Activities and Find Activity "Create New Country version".
  5. Create a new country version and save it.
  6. Show All Activities and Find Activity "Expense Reporting - Generic Country Version"
  7. You can configure the Expense types, Per diems, Expense Reimbursement groups and all required field according to your requirement.

Once you create Expense Arrangement, you will be able to create Expense report for the Employee.

Keywords

Expense arrangement not found, ERM, Expense reporting, Expense Arrangement, No Country/Region Version For Exists In ERM , KBA , expense report , expense arrangement , no expense arrangement found for employe , expense reporting - generic country vers , SRD-FIN-ERM , Travel and Expense Management , Problem

Product

SAP Business ByDesign all versions