SAP Knowledge Base Article - Public

3272062 - Cannot Delete Employee via Administer Obsolete Business Partner Removal Runs


You want to use the Data Protection tool to removal employees older than 3 months.

You are trying the removal of an Employee which the validity was set than more 3 months ago and you also configured the activity 'Data Retention Rule for Employees' to be 3 months for respective Country.


SAP Business ByDesign 2211 and higher

SAP Cloud for Customer 2211 and higher.

Reproducing the Issue

  1. Go to the Data Protection and Privacy woc > Common Tasks.
  2. Click Administer Obsolete Business Partner Removal Runs.
  3. Check the Run ID Z02 and check the application log ID 3418 from October 27th.
  4. It will shows the message No Employees found as per selection criteria.


As Employee status cannot be set to "Obsolete", the "Administer Obsolete Business Partner Removal Runs" wouldn't pick up this type of business partner for deletion.


Please select the set of Employees from "Personal Data Removal" and click on "Remove Data".


Data Protection and Privacy, Obsolete Business Partner Removal Runs, Removal, Employee, Obsolete. , KBA , AP-RC-ILM , ByD,C4C,Travel: Information Lifecycle Management , How To


SAP Business ByDesign all versions ; SAP Cloud for Customer add-ins all versions ; SAP Cloud for Customer core applications all versions