3309423 - SAP Business ByDesign - Companies Act, India, Rules 2014

• A new amendment was released in August 2022 to store the details of the books of account. Reference link: https://egazette.nic.in/WriteReadData/2022/238055.pdf  
• Companies Act 2013, rule 29; Companies Act rule 3; electronic mode; back-up of the books of account and other books and papers
• Manner of books of account to be kept in electronic mode; Inspection and copies of records maintained in electronic form; Storage of documents in a server physically located in India;
• The law has been enclosed as an attachment in this note, with the specific requirement clearly highlighted within the document.

SAP Business ByDesign

Legally, it is required that the documents / back up must be stored in a server located in India.

With regards to the server, SAP will not be able to assist you, as we do not currently provide any physical servers for SAP Business ByDesign to our customers for data storage.

There are multiple approaches in SAP Business ByDesign to extract data.

1. Data Extraction

1. “Application and User Management -> Data Extraction” allows you to extract data in XML format and store it.
2. “General Ledger -> Periodic Tasks -> Extraction Run for Financial Data” allows you to extract financial and management accounting data and store it in AIS format that is required for auditing.
2. Business Analytical Reports

Our first recommendation is to use analytical reports such as G/L Accounts - Line Items, Journal and so on which contain all necessary data relevant to books of accounts.

These analytical reports can be accessed through the below views

a. “Business Analytics -> Broadcasts”

Through this view, it will be possible for customers to get the data back up through emails which can be scheduled periodically, even at a daily basis

b. “General Ledger -> Periodic Tasks -> Statutory Reports”

Through this view, it will be possible for customers to download the data back up on their local system once the statutory reports for given filter criteria are generated

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