SAP Knowledge Base Article - Public

3312633 - Incorrect Provision Date in Not Invoiced Time and Expenses for Service Item


You notice that the Provision Date for a Service Item in Not Time and Expenses view gives a date that is not expected.


SAP Business ByDesign

Reproducing the Issue

  1. Go to Project Management work center.
  2. Go to Not Invoiced Time and Expenses view.
  3. Select Project ABC.
  4. Click Edit Time and Expenses Button.
  5. Find the Time and Expense Item.

Notice that the Provision Date is DD.MM.YYYY, which is not the date that you had expected.


The source of the Time and Expense item is the Supplier Invoice.

When the Cost Distribution item is missing from the Supplier Invoice item, (i.e. the Service Item has no Time Recording or Goods and Service Receipt), the system picks the Provision Date of the item in Not Invoice Time and Expenses view from the end date of the Service Period maintained in the corresponding Purchase Order Item.


This is the expected system behaviour.

To check the Service Period end date maintained in Purchase Order:

  • Go to Purchase Request and Orders work center.
  • Go to Purchase Orders view.
  • Search, Open and View All of Purchase Order XYZ.
  • Navigate to Items tab.
  • Navigate to Basic Data subtab.
  • Search for field  "Service Period To".

The date maintained here will be the Provision Date maintained in Not Time and Expenses.


Not Invoiced Time and Expenses, Provision Date, Service, Project, Supplier Invoice, Time Recording , KBA , SRD-PRO-PMN , Project Management , How To


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