SAP Knowledge Base Article - Public

3320468 - Process Communication Error in Credit Memo

Symptom

You have created a Credit Memo as a Follow-Up document of Customer Invoice and observed that the Credit Memo is not posting in accounting. Basically, there is no Journal Entry created.

Environment

 SAP Business ByDesign

Reproducing the Issue

  1. Go to Customer Invoicing workcenter. 
  2. Click on New Manual Invoice. 
  3. Fill the relevant data and Release the invoice - AAA. 
  4. Go to Invoice Documents view in the same workcenter.
  5. Select the Released invoice - AAA and click on Follow-Up - Manual Credit Memo.
  6. Fill the relevant data and Release Credit Memo - BBB. 
  7. Now, go to General Ledger work center.
  8. Click on Journal Entries view and Search for Credit Memo - BBB.
  9. You cannot find the Journal Entry for Credit Memo. 

Cause

There is a difference in amount between Credit Memo and Customer Invoice. For Example:

Customer Invoice - AAA Total Amount - 168,01
Credit Memo - BBB Total Amount - 168

When, you create a Follow-Up document then the system calculates Tax Amount and Tax Base Amount. In this case, the Tax Amount is zero, but there is a small difference on Tax Base Amount. This leads to error in the backend and system do not create Journal Entry.

Resolution

Part A) Follow the below steps to clear the Customer Invocie and Credit Memo:

  1. Go to Customer Invoicing work center. 
  2. Click on New Credit Memo.[Not as a Follow-Up document using Customer Invoice-AAA. ]
  3. Fill the relevant data and Release the Credit Memo - CCC. 
  4. Go to Receivables workcenter. 
  5. Click on Customer Accounts view. 
  6. Select Customer Account and click View. 
  7. Select Customer Invoice - AAA and Credit Memo - CCC. 
  8. Click Clear Manually. 
  9. You have to Apply Discount and Select the Payment Difference Reason which is Not Tax Relevant[For example - 97 - Currency exchange differences].
  10. Click on Clear. 

Part B) You have to Cancel the Follow-Up Credit Memo.

  1. Go to Customer Invoicing Work center. 
  2. Go to Invoice Documents view. 
  3. Search for the Credit Memo - BBB.
  4. Click on Cancel and Release the Cancellation Credit Memo DDD. 
  5. Go to the Document Flow of Cancellation Credit Memo DDD. 
  6. Here, you can find the Process Communication Error icon on Orignal Credit Memo - BBB. 
  7. You have to Report an Incident to clear the Process Communication Error with reference to the KBA.  
  8. The Original Credit Memo BBB is stuck in the backend, so the system will not allow to post it's Cancellation. 
  9. SAP will Restart the XI Message for Original Credit Memo - BBB. This action will create Journal Entries for both Original and Cancelled Credit Memo. 

Note: Customer Must have to Report an Incident,

Keywords

Credit Memo not posted in accounting, Journal Entry not created for Credit Memo, No JE for Credit Memo. , KBA , no je for credit memo , credit memo not posted in accounting , journal entry not created for credit mem , AP-DUE-DC , Due Clearing , Known Error

Product

SAP Business ByDesign all versions