SAP Knowledge Base Article - Public

3320606 - Unable to Define Document Numbering Format for India Based on Valid From and To Date


You want to create supplier invoice document with new numbering format for current fiscal year however there is no From date and To date in the activity - Document Numbering Formats for Supplier Invoicing.


SAP Business ByDesign

Reproducing the Issue

  1. Go to Business configuration work center
  2. Select the Overview button
  3. Select Document Numbering Formats for Supplier Invoicing activity
  4. Select the relevant Company
  5. You cannot create a new numbering rule based on From date and To date


Currently it is not possible to create a new numbering rule for current year with Valid From and To date. For the relevant company, you have already defined prefix value, calendar year as suffix.

You have selected the check box, Restart Doc. ID Each Cal. Year. This option indicates that the document IDs restart with the number 1 each calendar year. You can select this option only if you also selected the Calendar Year as Suffix option. So select this option to restart the document ID numbers each calendar year.

In addition, you can see that, Format Already Used check box is selected. The check mark indicates that the formatting rules in this row are currently in use, or have previously been used.


System will allow the user to update Valid from and To date only for document numbering formats specific to France and Italy. For India, it is not possible to set the new numbering format based on Valid From and To date. It is a standard behaviour.


Document Numbering Formats for Supplier Invoicing; Invoicing numbering format for India;Supplier invoice numbering , KBA , AP-POP-PO , Purchase Order , Problem


SAP Business ByDesign 2302 ; SAP Business ByDesign 2305